Household composition

Revised date
Purpose statement

To explain the rules and worker responsibilities regarding the establishment of medical assistance units (MAU), for one or more family members whose eligibility for health care coverage is determined separately or together based on type of Apple Health program, relationship, and financial responsibility.

WAC 182-506-0010 Medical assistance units for MAGI-based programs.

WAC 182-506-0010 Medical assistance units for MAGI-based programs.

Effective April 3, 2016

This section applies to applicants or recipients whose financial eligibility for Washington apple health coverage is based on modified adjusted gross income methodology under WAC 182-503-0510 and 182-509-0300.

  1. General medical assistance unit (MAU) rules.
    1. The rules in this section describe how the medicaid agency must determine who is in an applicant's or recipient's MAU.
    2. Each person will have an individualized MAU and may have different eligibility results than other people on the same application.
    3. The countable income used to determine a person's eligibility is the sum of the countable income of everyone in the person's MAU.
  2. Rules regardless of tax filing status.
    1. If a married couple resides together, the agency must include both people in each other's MAU regardless of tax filing status.
    2. If a member of the MAU is pregnant, the number of people in the MAU increases by one for each unborn child.
    3. A deceased person does not count in the MAU of other applicants or recipients except in the month the person died.
  3. Children residing in an institution under chapter 182-514 WAC. An applicant or recipient is the only person in the MAU if the applicant or recipient: 
    1. Has resided in a medical institution, institution for mental diseases (IMD), or inpatient psychiatric facility for thirty consecutive days; or
    2. Based on an assessment by the department of social and health services, is likely to reside in a medical institution, IMD, or inpatient
      psychiatric facility for thirty consecutive days.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

WAC 182-506-0012 Determining a person's medical assistance unit.

WAC 182-506-0012 Determining a person's medical assistance unit.

​Effective April 3, 2016

This section applies to people whose financial eligibility for Washington apple health coverage is based on modified adjusted gross income
methodology.

  1. Determining a tax filer's medical assistance unit (MAU).
    1. A tax filer is a person who:
      1. Expects to file a federal income tax return; and
      2. Does not expect to be claimed as a tax dependent on a federal income tax return.
    2. If the applicant or recipient is a tax filer, the following people constitute the applicant's or recipient's MAU:
      1. The tax filer;
      2. The tax filer's spouse, if residing with the tax filer; and
      3. Everyone the tax filer expects to claim as a tax dependent.
  2. Determining a tax dependent's MAU.
    1. A tax dependent is a person who expects to be claimed as a tax dependent on a tax filer's federal income tax return.
    2. If the applicant or recipient is a tax dependent:
      1. The following people constitute the tax dependent's MAU unless the tax dependent meets one of the exceptions in (b)(ii) of this
        subsection:
        1. The tax dependent;
        2. The tax dependent's spouse, if living with the tax dependent;
        3. The tax filer who claims the tax dependent;
        4. The spouse of the tax filer who claims the tax dependent, if living with the tax filer; and
        5. All tax dependents claimed by the tax filer.
      2. A tax dependent who meets one of the exceptions below is treated as a nonfiler under subsection (3) of this section:
        1. A tax dependent who is neither the spouse nor the child of the tax filer;
        2. A child under age nineteen who resides with both parents and
          those parents do not file a joint tax return; or
        3. The tax dependent expects to be claimed by a noncustodial parent.
  3. Determining a nonfiler's MAU.
    1. A nonfiler is a person who does not expect to file a federal income tax return and either:
      1. Does not expect to be claimed as a dependent; or
      2. Meets one of the exceptions listed in subsection (2)(b)(ii) of this section.
    2. If the applicant or recipient is a nonfiler, the nonfiler and the following people constitute the applicant's or recipient's MAU,
      but only if residing with the nonfiler:
      1. The nonfiler's spouse;
      2. The nonfiler's children under age nineteen; and
      3. If the nonfiler is under age nineteen, the nonfiler's parents and the nonfiler's siblings under age nineteen.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying Information

(2)(b)(ii)(B) Clarified: A child being claimed as a tax dependent by a custodial parent who is living with both parents who are not married to each other would fall under this exception. (2)(b)(ii)(B) Clarified: The tax dependent expecting to be claimed by a noncustodial parent only applies to a child under age 19. Adult children over age 18 are not included in this exception. Household Defined: Medicaid households are based on a person’s family and tax relationships, as well as living arrangements. MAU Defined: MAU stands for “Medicaid assistance unit.” It refers to the individuals who are counted together when determining Medicaid eligibility. Each individual has his or her own MAU. This means different members of a household might all have different MAUs. Parent, child, and sibling relationships include biological, adopted, and step.

The Importance of MAU:

Knowing an individual’s MAU allows us to determine two key facts:

  1. The appropriate FPL standard; and
  2. Whose income to count when determining if the MAU's combined countable income is under the appropriate FPL standard.

Noncustodial and Custodial Parent:

The term noncustodial and custodial parent(s) only applies to a child under age 19. If there is no court order or binding agreement establishing physical custody controls, the custodial parent is the parent with whom the child spends the most nights.

College Students:

College students, including those age 19 or older, are treated as any other tax filer, tax dependent, or nonfiler according to the rules under WAC 182-506-0010. If they are a tax dependent, they should list themselves in Healthplanfinder as “tax dependent of someone on the application.” Healthplanfinder will prompt the tax dependent (college student) to enter the information for the tax filer(s) and other dependents.

Tax Filing Status:

Tax filing status should be entered as it is or is expected to be for the corresponding year of eligibility.

For example, if a married couple separates but still plans to file Married Filing Jointly for the current year, they would enter their tax filing status as Married Filing Jointly and indicate that their spouse is not living in the home. If their tax filing status is expected to be different for the following year, they would enter their expected tax filing status for the corresponding year.

Examples: Example 1: Jason applies for himself, his wife, Ashley, and their two children, 8 year old Paul and 6 year old Emma. Jason and Ashley plan to file a joint return claiming both their children as dependents.

Determine MAU for: Tax filer, tax dependent, or nonfiler: Who to include: MAU size
Jason Tax Filer Jason, Ashley, and their tax dependents, Paul and Emma 4
Ashley Tax Filer Ashley, Jason, and their tax dependents, Paul and Emma 4
Paul Tax Dependent Paul, the tax payers, Jason and Emma, and their other tax dependent, Emma 4
Emma Tax Dependent Emma, the tax payers, Jason and Ashley, and their other tax dependent, Paul 4

Results: Jason and Ashley are tax filers, so Tax Filer rules apply to them. Paul and Emma are tax dependents for whom none of the exemptions listed under tax dependents apply, so tax dependent rules apply to them. The result is that for all four individuals, the MAU includes the tax payers and their two dependents.

Example 2: The scenario is the same as in Example 1, except that neither Jason nor Ashley expects to file taxes.

Determine MAU for: Tax filer, tax dependent, or nonfiler: Who to include: MAU size
Jason Nonfiler Jason, his spouse, Ashley, and their children, Paul and Emma 4
Ashley Nonfiler Ashley, her spouse, Jason, and their children, Paul and Emma 4
Paul Nonfiler Paul, his parents Jason and Ashley, and his sibling Emma 4
Emma Nonfiler Emma, her parents, Jason and Ashley, and her sibling, Paul 4

Results: Since no one in the example is a tax filer or dependent, nonfiler rules apply. Spouses, parents and siblings for children under age 19 are considered for each individual. In examples 1 and 2, the same four family members are in each individual's MAU regardless of whether tax filer or nonfiler rules are used.

Example 3: Carol, age 60, applies for herself and her grandson, Cody, age 12. She states that she will file taxes and claim her grandson as a dependent.

Determine MAU for: Tax filer, tax dependent, or nonfiler: Who to include: MAU size
Carol Tax Filer Carol and her dependent, Cody 2
Cody Nonfiler Cody 1

Results: Since Carol is a tax filer, her MAU includes herself and her grandson who is her tax dependent. Cody is a tax dependent who is claimed by a person who is not his parent or spouse (tax dependent, exception 1), therefore nonfiler rules apply for him and he has an MAU of one.

Example 4: Nick, age 30, lives with his son Alex, age 8, his girlfriend Shari, age 31, and their daughter in common, Joan, 1 year. Nick applies for himself and Alex. Nick does not expect to file taxes or be claimed as a tax dependent. Shari applies for herself and Joan. Shari is a tax filer and plans to claim Joan and Alex as her dependents.

Determine MAU for: Tax filer, tax dependent, or nonfiler: Who to include: MAU size:
Nick Nonfiler Nick and his children, Alex and Joan 3
Alex Nonfiler Alex, his father Nick, and sibling Joan 3
Shari Tax-Filer Shari and her dependents, Alex and Joan 3
Joan Nonfiler Joan, her parents Nick and Shari, and sibling Alex 4

Results: Since Nick is a nonfiler, use nonfiler rules. His MAU includes himself and his 2 children. Alex is a tax dependent who is claimed by Shari. Since Shari is not his parent (tax dependent, exception 1), nonfiler rules apply for Alex. His MAU includes himself, his father, and his sibling. Shari is a tax payer, so her MAU includes herself and her 2 dependents. Joan is a tax dependent who is claimed by one parent, but lives with both parents who are not married so they do not file a joint tax return (tax dependent, exception 2). Nonfiler rules apply for Joan, so her MAU includes herself, both parents and her sibling.

Example 5: Sarah, age 19, applies for herself and her younger brother John, age 9. She states that she is a tax filer and will claim John as a dependent. Sara is pregnant and is expecting twins.

Determine MAU for: Tax filer, tax dependent, or nonfiler: Who to include: MAU size:
Sarah Tax Filer Sarah + 2 unborn, and John 4
John Nonfiler John 1

Results: Since Sara is a tax filer, her MAU includes herself, her brother who is her tax dependent, and her 2 unborn. John is a tax dependent who is claimed by a person who is not his parent or spouse (tax dependent, exception 1), therefore nonfiler rules apply to him and he has an MAU of one.

Example 6: Jim and Jill, both age 30 are divorced with a child in common, Kyle, age 6, who lives with Jill but is claimed as a tax dependent by Jim. Jill is a tax filer and applies for herself and Kyle. Jim, who lives in a different town, applies separately for himself.

Determine MAU for: Tax filer, tax dependent, or nonfiler: Who to include: MAU size:
Jim Tax Filer Jim and his tax dependent, Kyle 2
Jill Tax Filer Jill 1
Kyle Nonfiler Kyle and his mother, Jill 2

Results: Even though Kyle does not live with Jim he would still be included in Jim’s MAU since he is claimed as a tax dependent. Jill is also a tax filer and she would include herself but not her son as he is being claimed by Jim who lives outside the home. Kyle is a tax dependent who is claimed by a noncustodial parent (tax dependent, exception 3) so nonfiler rules apply to him. Under nonfiler rules, an individual under age 19 includes his parent(s) in his MAU if living with them.

Example 7: The scenario is the same as Example 6 except Jill does not file a tax return.

Determine MAU for: Tax filer, tax dependent, or nonfiler: Who to include: MAU size:
Jim Tax Filer Jim and his tax dependent, Kyle 2
Jill Nonfiler Jill and Kyle 2
Kyle Nonfiler Kyle and his mother, Jill 2

Results: Even though Kyle does not live with Jim he would still be included in Jim’s MAU since he is claimed as a tax dependent. Since Jill is a nonfiler and is not claimed by another person nonfiler rules apply. She has an MAU of 2, her and her son, Kyle. Kyle is a tax dependent who is claimed by a noncustodial parent (tax dependent, exception 3) so nonfiler rules apply to him.

Example 8: Natalia, age 45, lives with her daughter, Catalina, age 18 and her granddaughter Mia, age 1. Natalia files taxes and claims both her daughter, Catalina and granddaughter, Mia. Natalia applies for herself and her daughter Catalina. Catalina applies separately for her daughter, Mia.

Determine MAU for: Tax filer, tax dependent, or nonfiler rule: Who to include: MAU size
Natalia Tax Filer Natalia, and her tax dependents Catalina and Mia 3
Catalina Tax Dependent Catalina, her mother Natalia, and her daughter, Mia 3
Mia Nonfiler Mia and her mother, Catalina 2

Results: Since Natalia is a tax filer, use tax filer rules. Her MAU includes herself and her two tax dependents, Catalina and Mia. Catalina is a tax dependent and she doesn’t meet any of the exceptions so her MAU is exactly like the tax filer claiming her: Catalina, Natalia, and Mia. Mia is a tax dependent claimed by Natalia. Since Natalia is not her parent (tax dependent, exception 1), nonfiler rules apply for Mia. Her MAU included her mother and herself.

Example 9: Carlos applies for himself, his spouse, Sebastian, and their 17 year old niece, Ana. Carlos and Sebastian file a joint tax return and claim their 20 year old son, Rafael, who is away at college, and Ana. Rafael applies separately.

Determine MAU for: Tax filer, tax dependent, or nonfiler: Who to include: MAU size:
Carlos Tax Filer Carlos, Sebastian, Rafael, and Ana 4
Sebastian Tax Filer Sebastian, Carlos, Rafael, and Ana 4
Rafael Tax Dependent: Must apply for Medicaid on his own since he is age 20 Rafael, Carlos, Sebastian, and Ana 4
Ana Nonfiler Ana 1

Results: Carlos and Sebastian are tax filers claiming Rafael and Ana as tax dependents so their MAUs would include themselves, their spouse and both tax dependents. Rafael is away at college and his parents expect to claim him. He is a tax dependent and doesn’t meet any of the exceptions so his MAU is the same as the tax filer claiming him: Rafael, his parents, and his cousin, Ana. Nonfiler rules apply to Ana since she is being claimed by someone other than a spouse or parent (exception 1). Her MAU would only include herself.

Worker Responsibilities

  1. Make sure to include on the application:
    1. All relatives living in the home (including unmarried parents of children in common)
    2. All parents who do not have custody but are claiming a child in the home as a tax dependent
    3. Anyone else not living in the home who is claiming someone in the home as a tax dependent
  2. For each individual on the application, make sure to confirm the following:
    1. Tax filing status,
    2. Relationships with every other individual, and
    3. Whether the individual lives in or outside the home.

Note: To avoid processing errors, verify the accuracy of each individual's name, date of birth, social security number (if applicable).

Resource ownership and availability

Revised date
Purpose statement

To explain how to determine what is a resource, who owns it, and whether it is available.

WAC 182-512-0200 SSI-related medical -- Definition of resources.

WAC 182-512-0200 SSI-related medical -- Definition of resources.

Effective December 1, 2011

  1. A resource is any cash, other personal property, or real property that an applicant, recipient or other financially responsible person:
    1. Owns;
    2. Has the right, authority, or power to convert to cash (if not already cash); and
    3. Has the legal right to use for his/her support and maintenance.
  2. The value of a resource may change. However, the property (personal or real) still remains a resource.
  3. Some assets are not resources. Any asset that does not meet the criteria in subsection (1) above is not a resource.
  4. When an SSI related client owns a bank account or time deposit jointly with others who are also SSI related clients, we consider the funds as being available to the SSI related individuals in equal shares, unless sufficient evidence to the contrary is provided.
  5. When an SSI related client owns a bank account or time deposit jointly with others who are not SSI related, we consider all funds in the joint account as available to the client unless sufficient evidence to the contrary is provided.
  6. When an SSI related client jointly owns either real or personal property other than bank accounts or time deposits, the department considers that the client owns and has available only his or her fractional interest in the property unless sufficient evidence to the contrary is provided.
  7. A resource is countable toward the resource limit only if it is available and is not excluded.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

WAC 182-512-0250 SSI-related medical -- Ownership and availability of resources.

WAC 182-512-0250 SSI-related medical -- Ownership and availability of resources.

Effective April 27, 2020.

  1. The agency considers personal and real property to be available to a Washington apple health applicant or recipient if the applicant or recipient:
    1. Owns the property;
    2. Has the authority to convert the property into cash;
    3. Can expect to convert the property to cash within twenty working days; and
    4. May legally use the property for his or her support.
  2. The agency counts the resources of financially responsible persons (as defined in WAC 182-506-0015) who live in the home even if those persons do not receive Washington apple health coverage.
  3. For long-term care (LTC) services, cash and other resources transferred by a Washington apple health applicant or recipient or his or her spouse to another to pay for the Washington apple health applicant or recipient's LTC services are considered resources available to the applicant or recipient unless otherwise excluded in this chapter, chapter 182-513 WAC, or chapter 182-516 WAC.
  4. A resource is considered available on the first day of the month following the month of receipt unless a rule about a specific type of resource provides for a different time period.
  5. A resource that ordinarily cannot be converted to cash within twenty working days is considered unavailable as long as a reasonable effort is being made to convert the resource to cash.
  6. A person may provide evidence showing that a resource is unavailable.  A resource is not counted if the person shows sufficient evidence that the resource is unavailable.
  7. We do not count the resources of victims of family violence, as defined in WAC 388-452-0010, when:
    1. The resource is owned jointly with members of the former household;
    2. Availability of the resource depends on an agreement of the joint owner; or
    3. Making the resource available would place the person at risk of harm.
  8. The value of a resource is its fair market value minus encumbrances.
  9. Refer to WAC 182-512-0260 to consider additional resources when an alien has a sponsor.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

WAC 182-512-0260 SSI-related medical -- How to count a sponsor's resources.

WAC 182-512-0260 SSI-related medical -- How to count a sponsor's resources.

Effective April 14, 2014.

  1. The agency counts part of a sponsor's resources as available to an applicant or recipient of Washington apple health (WAH) SSI-related health care coverage if:
    1. The person is a sponsored immigrant as defined in WAC 182-512-0785; and
    2. The person is not exempt from deeming under WAC 182-512-0790.
  2. The agency determines the amount of the sponsor's resources to count by:
    1. Totaling the countable resources of the sponsor and the sponsor's spouse (if the spouse signed the affidavit of support);
    2. Subtracting fifteen hundred dollars; and
    3. Counting the remaining amount as a resource that is available to the person.
  3. When a sponsor has sponsored other people as well, the agency divides the result by the total number of people sponsored.
  4. A sponsor's resources are counted when determining eligibility for WAH coverage until the person becomes exempt from deeming under WAC 182-512-0790.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying Information

  1. The following assets are not considered resources:
    1. Home Energy Assistance/Support and Maintenance assistance;
    2. Certain cash to purchase medical or social services;
    3. Retroactive In-Home Supportive Services payments to ineligible spouses and parents;
    4. Certain death benefits for last illness and burial expenses, until the second calendar month after receipt when the benefits are for the expenses not yet paid; and
    5. Gifts of domestic travel tickets.
  2. A resource remains a resource regardless of value.

    Example: John has 100 shares of XYZ common stock for which he paid $5,000 last year. The stock is currently valued at $0.001 per share. While it currently has almost no value, the shares of stock remains a resource. The value should be checked at each review, because the value of the resource may change.
     

  3. A piece of property in which a person has an ownership interest is not a resource if that person cannot legally transfer their ownership interest to another person. For an asset to be a resource, WAC 182-512-0200(1) must apply.
  4. A person can supply evidence showing that a time deposit or bank account they own jointly with others is not available or does not belong to the person. This evidence may be supplied at the time of application or after the agency has made a decision with which the person disagrees. If evidence is presented, the agency will consider it in making its determination. Each case is considered on its own merits.
  5. Legal Barriers: A resource is unavailable if there is a legal barrier to its sale. Examples of legal barriers include:
    1. Property that is tied up in a divorce proceeding.
    2. Jointly owned property that the client cannot sell because the other owners do not agree to sell it.
    3. Property for which the client cannot get clear title.
  6. If an individual must petition the court to release part or all of a resource, including funds in blocked accounts or trusts, it is unavailable. Review the status at each recertification/eligibility review.
  7. Community Property and Separate Property
    1. Community property is an available resource. If the individual can prove that a resource is not community property or that the community property is not available to the individual, the agency will not consider the property as a countable resource.
    2. Community property is all property held in the name of either the husband or wife or both, other than separate property. We consider community property as a resource potentially available to the assistance unit.
    3. Separate property is all property acquired in one of the following ways that has not been commingled with community property during the marriage:
      1. The property was acquired by either spouse before marriage;
      2. The property was acquired as a gift or inheritance by either spouse; or
      3. The property was acquired and paid for entirely out of income from separate property.
    4. Commingling of income from separate property and community income in the purchase, maintenance, or improvement of property may destroy the status of separate property. If you are unable to determine what income paid for what, then the separate property designation is destroyed.
  8. For all programs, if the client has available nonexempt real property, exclude the property while the client makes a good faith effort to sell it. The client must accept any reasonable offer on the property for this exemption. Good faith efforts include:
    1. Listing the property with a real estate company;
    2. Actively showing the property;
    3. Placing signs on the property and ads in the newspaper; and
    4. Asking a price that is at or under fair market value (FMV).

      Example: A man applies for SSI-related medical. He owns a home locally and a vacation home on the Oregon coast that he is trying to sell. The vacation home can be considered an unavailable resource as long as the man continues making a reasonable effort to sell the property. The man produces evidence of a reasonable effort to convert the resource to cash (selling it), by producing an agreement to sell with a real estate agent, verification that the home is reasonably priced (the sales agreement with the realty shows the asking sales price and comparable homes/sales prices or tax assessment shows the value) and advertising showing the home for sale.

      Example: A woman receives SSI-related medical. She owns free and clear, a 5 acre plot that she has put up for sale at $20,000. She turned down an $18,000 offer as it was not the full asking price. The property is now considered available as she is no longer making a reasonable effort to sell. (A reasonable offer to buy is 2/3rd of the estimated current market value unless the client can provide evidence showing another amount constitutes a reasonable offer. In this case, a reasonable offer is $13,320 or more.)
       

  9. For Medicare cost-saving programs, do not count jointly owned nonexempt real property if the sale would cause the other owner(s) to lose their housing. Verify that the other owners are using the property as their home. Count the property as an available resource when the loss of housing is not an issue.
  10. Exclude any nonliquid assets if a creditor placed a lien on the property to secure a business loan and does not allow the client to sell the property. Examples of nonliquid assets include land, crops, buildings, farm equipment, and machinery.
  11. If a resource is currently unavailable, but you are reasonably certain that it will become available, set a tickle to review its status.
  12. See Trusts, How annuities affect eligibility and How life estates affect eligibility for rules about these assets.
  13. When an individual owns a resource with someone outside of the medical assistance unit, such as a joint bank account, count the entire amount unless the individual can prove that the entire amount is not available to them. To determine the amount that is unavailable, use:
    1. The individual's statement about ownership of the funds, the reason the account was established, who made deposits, withdrawals, etc., and how the withdrawals were spent.
    2. A corroborating statement from other account holder(s).
  14. A trust fund is considered unavailable when:
    1. A household member cannot revoke the trust or change the beneficiary;
    2. The trustee administering the funds is not under the direction of a household member or is appointed by the court with court-imposed limitations on the use of the funds;
    3. The funds are used solely to make investments on behalf of the trust or pay for medical or educational expenses for a specific household member;
    4. The investments made on behalf of the trust do not directly involve or assist any business or corporation under the control, direction, or influence of a household member; and
    5. The individual must petition the court to release part or all of a resource, including funds in blocked accounts or trusts. Review the status at each recertification/eligibility review.
  15. Real Property
    1. Public rights of way, such as roads that run through the surrounding property and separate it from the home, will not affect the exemption of the property.
    2. Definition of a “good faith effort to sell” real property:
      1. Listing the property with a real estate company;
      2. Actively showing the property;
      3. Placing signs on the property and ads in the newspaper; and
      4. Asking a price that is at or under fair market value (FMV).
  16. We do not count livestock as a resource if they are essential for self-employment. We also exclude them if they are raised as pets or used for food.
  17. Loan agreements are not considered a resource. Cash received from a loan (other than educational assistance -- see WAC 182-512-0760) is not considered income in the month of receipt, but any cash retained after the month of receipt is considered a resource.

Worker Responsibilities

  1. To calculate the value of a resource, subtract the amount the client stills owes on it from the fair market value (how much the individual could reasonably sell the resource for). The amount that remains is the value of the resource at the current time.
  2. If a client continues making a reasonable effort to convert a resource to cash, the resource is not counted. The worker should verify that the individual continues to make efforts to convert/sell the resource periodically, and at again at time of recertification.
  3. For resources subject to a legal barrier, if the legal barrier can be overcome, require the client to take reasonable steps to do so unless client does not have the necessary funds to retain an attorney, the cost of legal action would be more than the individual would gain, or the legal action is not likely to succeed.
    1. Exempt the property permanently if the individual cannot overcome the barrier.
    2. Treat the property as unavailable and exclude it for the period of time the individual attempts to make a resource available. Review the status at each recertification/eligibility review.
    3. If the individual overcomes the barrier, count the property to determine the individual's eligibility unless the individual makes a bona fide effort to dispose of the property as described in (7) below.
  4. When the value of a child’s irrevocable educational trust fund is over $4000, determine the reason it is over the limit:
    1. Disregard the amount over the limit that is due to interest, as long as it remains in the trust.
    2. If the trust exceeds the limit for reasons other than interest, establish a period of ineligibility.

Example: A child deposits the following amounts into an irrevocable educational trust:

  • June $800
  • July $1,600
  • August $1,600

    As of 8/31/02, there is $4,000 in the irrevocable educational trust. The trust earns $16 in interest in the month of September, bringing the balance of the trust to $4,016. The funds in this trust are treated as follows:

  • Original $4,000: Unavailable resource.
  • $16 interest earned from the original $4,000: Unavailable as long as it remains held in trust.

    Example

    1. The child in the example above deposits an additional $1,600 of her earnings into her irrevocable educational trust, bringing the balance to $5,616. The funds in the account are treated as follows:
      • Original $4,000: Unavailable resource.
      • $16 interest earned from the original $4,000: Unavailable as long as it remains held in trust
      • Additional $1,600 deposit: Unavailable resource, unallowable transfer of property. Impose a period of ineligibility based on this dollar amount.
    2. If the individual or child receives disbursements from the trust:
      1. Exclude any disbursements that are spent for educational expenses such as tuition, books, school supplies, and clothes for school.
      2. If the disbursements are not used for educational expenses:
        1. Treat the disbursements as a resource if the child or the child’s guardian owned or controlled the money before it was placed in the trust. If the amount of these disbursements causes the individual’s resource to exceed the allowable limit, establish a period of ineligibility.
        2. Treat the disbursements as unearned income if the child or the child’s guardian did not own or control the money before it was placed in the trust.

    Example: The trustee of a child’s irrevocable educational trust disburses $200 from the trust to the child to pay tuition for summer school. The money in the trust is from the child’s earnings. The $200 disbursement is excluded as both income and a resource.
    Example: The trustee of a child’s irrevocable educational trust disburses $200 from the trust to the child to buy a dog. The money in the trust was received as part of an insurance settlement and was deposited directly into the account from the insurance company, pursuant to a court order. The $200 is considered unearned income.

Citizenship and immigration status general requirements

Revised date
Purpose statement

To provide information regarding how an applicant's immigration status affects their eligibility for health care coverage, including non emergency Apple Health and the state's children’s health insurance program (CHIP).

WAC 182-503-0535 Washington apple health -- Citizenship and immigration status.

WAC 182-503-0535 Washington apple health -- Citizenship and immigration status.

Effective October 20, 2023

  1. Definitions.
    1. Nonqualified alien means someone who is lawfully present in the United States (U.S.) but who is not a qualified alien, a U.S. citizen, a U.S. national, or a qualifying American Indian born abroad.
    2. Qualified alien means someone who is lawfully present in the United States and who is one or more of the following:
      1. A person lawfully admitted for permanent residence (LPR).
      2. An abused spouse or child, a parent of an abused child, or a child of an abused spouse who no longer resides with the person who committed the abuse, and who has one of the following:
        1. A pending or approved I-130 petition or application to immigrate as an immediate relative of a U.S. citizen or as the spouse of an unmarried LPR younger than 21 years of age.
        2. Proof of a pending application for suspension of deportation or cancellation of removal under the Violence Against Women Act (VAWA).
        3. A notice of prima facie approval of a pending self-petition under VAWA. An abused spouse's petition covers his or her child if the child is younger than 21 years of age. In that case, the child retains qualified alien status even after he or she turns 21 years of age.
      3. A person who has been granted parole into the U.S. for one year or more, under the Immigration and Nationality Act (INA) Section 212 (d)(5), including public interest parolees.
      4. A member of a Hmong or Highland Laotian tribe that rendered military assistance to the U.S. between August 5, 1964, and May 7, 1975, including the spouse, unremarried widow or widower, and unmarried dependent child of the tribal member.
      5. A person who was admitted into the U.S. as a conditional entrant under INA Section 203 (a)(7) before April 1, 1980.
      6. A person admitted to the U.S. as a refugee under INA Section 207.
      7. A person who has been granted asylum under INA Section 208.
      8. A person granted withholding of deportation or removal under INA Section 243(h) or 241 (b)(3).
      9. A Cuban or Haitian national who was paroled into the U.S. or given other special status.
      10. An Amerasian child of a U.S. citizen under 8 C.F.R. Section 204.4(a).
      11. A person from Iraq or Afghanistan who has been granted one of the following:
        1. Special immigrant status under INA Section 101 (a) (27);
        2. Special immigrant conditional permanent resident; or
        3. Parole under Section 602 (b) (1) of the Afghan Allies Protection Act of 2009 or Section 1059(a) of the National Defense Authorization Act of 2006.
      12. An Afghan granted humanitarian parole between July 31, 2021, and September 30, 2023, their spouse or child, or a parent or guardian of an unaccompanied minor who is granted parole after September 30, 2022, under Section 2502 of the Extending Government Funding and Delivering Emergency Assistance Act of 2021.
      13. A Ukrainian or a non-Ukrainian person who habitually resided in the Ukraine who, under section 401 of the Additional Ukrainian Supplemental Appropriations Act, 2022 (AUSAA), was granted parole:
        1. Between February 24, 2022, and September 30, 2023; or
        2. After September 30, 2023, and is:
          1. The spouse or child of a person described in (b)(xiii)(A) of this subsection; or
          2. The parent or guardian of a person described in (b)(xiii)(A) of this subsection who is an unaccompanied minor.
      14. A person who has been certified or approved as a victim of trafficking by the federal office of refugee resettlement, or who is:
        1. The spouse or child of a trafficking victim of any age; or
        2. The parent or minor sibling of a trafficking victim who is younger than 21 years of age. 
      15. A person from the Federated States of Micronesia, the Republic of Palau, or the Republic of the Marshall Islands living in the United States in accordance with the Compacts of Free Association. 
    3. U.S. citizen means someone who is a United States citizen under federal law.
    4. U.S. national means someone who is a United States national under federal law.
    5. Undocumented person means someone who is not lawfully present in the U.S.
    6. Qualifying American Indian born abroad means someone who:
      1. Was born in Canada and has at least 50 percent American Indian blood, regardless of tribal membership; or
      2. Was born outside of the United States and is a member of a federally recognized tribe or an Alaska Native enrolled by the Secretary of the Interior under the Alaska Native Claims Settlement Act.
  2. Eligibility.
    1. A U.S. citizen, U.S. national or qualifying American Indian born abroad may be eligible for:
      1. Apple health for adults;
      2. Apple health for kids;
      3. Apple health for pregnant women; or
      4. Classic medicaid.
    2. A qualified alien who meets or is exempt from the five-year bar may be eligible for:
      1. Apple health for adults;
      2. Apple health for kids;
      3. Apple health for pregnant women; or
      4. Classic medicaid.
    3. A qualified alien who neither meets nor is exempt from the five-year bar may be eligible for:
      1. Alien medical programs;
      2. Apple health for kids;
      3. Apple health for pregnant women; or
      4. Medical care services.
    4. A nonqualified alien may be eligible for:
      1. Alien medical programs;
      2. Apple health for kids;
      3. Apple health for pregnant women; or
      4. Medical care services.
    5. An undocumented person may be eligible for:
      1. Alien medical programs;
      2. State-only funded apple health for kids; or
      3. State-only funded apple health for pregnant women.
  3. The five-year bar.
    1. A qualified alien meets the five-year bar if he or she:
      1. Continuously resided in the U.S. for five years or more from the date he or she became a qualified alien; or
      2. Entered the U.S. before August 22, 1996, and:
        1. Became a qualified alien before August 22, 1996; or
        2. Became a qualified alien on or after August 22, 1996, and has continuously resided in the U.S. between the date of entry into the U.S. and the date he or she became a qualified alien.
    2. A qualified alien is exempt from the five-year bar if he or she is:
      1. A qualified alien as defined in subsections (1)(b)(vi) through (xv) of this section;
      2. An LPR, parolee, or abused person, who is also an armed services member or veteran, or a family member of an armed services member or veteran, as described below:
        1. An active-duty member of the U.S. military, other than active-duty for training;
        2. An honorably discharged U.S. veteran;
        3. A veteran of the military forces of the Philippines who served before July 1, 1946, as described in Title 38 U.S.C. Section 107; or
        4. The spouse, unremarried widow or widower, or unmarried dependent child of an honorably discharged U.S. veteran or active-duty member of the U.S. military.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying information

All applicants for Apple Health programs must provide their citizenship/immigration status. Immigration status determines what program an applicant is eligible for, including whether the program is state-funded or federally-funded. See Definitions (WAC 182-503-0535) for more information regarding citizenship and the different immigration statuses.

For some immigration statuses, the date of entry is an important factor in determining eligibility for Apple Health programs. See Date of Entry for more information.

All individuals fall into one of the following groups:

  • U.S. Citizens and U.S. Nationals
  • Lawfully Present Qualified Immigrants
    • Must meet 5-year bar; or
    • Exempt from 5-year bar
  • Lawfully Present Nonqualified Immigrants
  • Undocumented Individuals

See the Citizenship and Immigration Status Guide for detailed information regarding each of the groups.

Some noncitizens who served in the military may be considered a veteran when they meet the following conditions:

  1. Served in any branch of the U.S. armed services,
  2. Fulfilled the minimum active-duty service requirements or 24 months of continuous active service, whichever is less, and
  3. Was honorably discharged or released.

Veterans also include individuals who died while on active duty or after being released from active duty. Surviving spouses who have not remarried and dependent children of veterans are treated as veterans for purposes of this rule.

Note: The 5-year bar does not apply to individuals that have obtained a “qualified alien” status within the last 5 years if they entered the U.S. prior to 8/22/96 and have continuously lived in the U.S. since 8/22/96. See WAC 182-503-0535.

Note: The code on the Permanent Resident card, also known as the green card indicates how a Lawful Permanent Resident (LPR) entered the U.S. If an individual entered the U.S. under a status that is exempt from the 5-year bar and they have had LPR status for less than 5 years, they are still exempt from the 5-year bar.

Note: An Employment Authorization Document (EAD) does not in itself verify immigration status. EADs contain coded information that indicates an individual's immigration status. Immigrants with a variety of statuses may be issued an EAD. An expired EAD does not mean that a person's immigration status has expired and should not in itself be a reason to deny benefits.

Note: Individuals who are otherwise eligible for Apple Health are conditionally approved and given a reasonable opportunity period (ROP) of up to 90 days to obtain and provide verification of their status. At the end of the 90 days, verification of the status or verification of the good faith effort to obtain the verification must be provided or coverage may terminate.

Note: When an individual overstays their visa or works without permission from United States Citizenship and Immigration Services (USCIS), they are considered to be in violation of status. If an individual is in violation of status and still in the U.S. without proof of pending status change or extension of status, these nonimmigrants are considered undocumented.

Example: An individual applies for benefits and provides an I-94 card (Arrival/Departure Record) with a "B2" code that is not expired. According to the National Immigration Law Center (NILC) Guide, "B2" signifies tourist status. A person with a tourist status is considered a lawfully present nonimmigrant and if otherwise eligible (including residency requirements) may qualify for Apple Health for Kids or Pregnant individuals.

Example: A five-person family applies for benefits. The father has a Lawful Permanent Resident card (I-551) but the mother and three children only have Employment Authorization Documents (EADs). All four EADs are coded "A15". According to the NILC Guide, the "A-15" code indicates "V" status. These are spouses and children of lawful permanent residents whose visa petitions have been pending for at least three years. Immigrants with "V" status are lawfully present nonqualified aliens. These aliens may qualify for state benefits or federal Apple Health for Kids or Pregnant Individuals. The father may be eligible for federal benefits depending on other factors such as date of entry into the U.S.

Worker responsibilities

  1. When reviewing an individual's case, it is important to enter an applicant's immigration status correctly. 
    1. For example, if an applicant is a "Nonqualified Alien", the applicant's immigration status should never be entered as "Not Lawfully Present" (in Healthplanfinder) or "Undocumented" (in ACES).
  2. When working a Classic Medicaid case in ACES, gather all the information necessary to determine eligibility as described in WAC 182-503-0535. Document immigration status, date of entry, armed service/veteran status, work quarters (if applicable), and SSN information in the system. Inform any individual who is subject to the five-year bar of the expiration date of their five-year bar and of the need to inform the agency if family members become citizens (including parents who have children under 18). See Citizenship and Alien Status for more information.
  3. When an immigrant has applied for Classic Medicaid and has an Affidavit of Support form (I-864) filled out on their behalf, be sure to determine work quarters and immigration status. If the affidavit is still in effect:
    1. See WAC 182-512-0785 and WAC 182-512-0790 to determine if sponsor deeming applies; and
    2. See WAC 182-512-0795 for treatment of the sponsor's income.

Alien Emergency Medical

See Alien Emergency Medical Programs.

Supplemental security income (SSI) recipients

Revised date
Purpose statement

To explain Apple Health coverage for recipients of Supplemental Security Income (SSI) recipients.

WAC 182-510-0001 Supplemental security income and associated categorically needy coverage.

WAC 182-510-0001 Supplemental security income and associated categorically needy coverage.

Effective July 11, 2015.

  1. Supplemental security income (SSI) is a federal cash benefit administered by the Social Security Administration (SSA) under the Social Security Act, 42 U.S.C. Sec. 1381-1383f. The SSI program replaces state programs for the aged, blind and disabled individuals beginning January 1974. An individual who received state assistance in December 1973 who became eligible for SSI in January 1974 is considered a grandfathered client by the medicaid agency, and a mandatory income level (MIL) client by SSI. The individual must continue to meet the definition of blind or disabled that was in effect under the state plan in December 1973. See chapter 182-500 WAC for additional definitions.
  2. An essential person is someone needed in the home to care for an SSI recipient. An essential person is eligible for categorically needy (CN) coverage as long as he or she has lived continuously with the eligible person since January 1974.
  3. An ineligible spouse is the spouse of an SSI recipient who is not eligible for SSI-related CN coverage. An ineligible spouse must have his or her eligibility for Washington apple health (WAH) determined separately under WAC 182-519-0100.
  4. When an individual receives SSI, the agency accepts the SSA's determination of medicaid entitlement. The individual is eligible for CN coverage without submitting an additional application as long as he or she:
    1. Remains entitled to SSI;
    2. Is no longer entitled to SSI, but the SSA is in the process of determining eligibility under the Social Security Act, 42 U.S.C. Sec. 1619(b); or
    3. Currently has 1619(b) status as described in WAC 182-512-0880(3).
  5. An SSI recipient may be terminated from CN coverage when he or she:
    1. Does not provide the agency with information necessary for the agency to determine if he or she has other medical insurance; or
    2. Does not assign the right to recover insurance funds to the agency as required in WAC 182-503-0540.
  6. CN coverage eligibility continues if the SSA stops an individual's SSI for one of the following reasons:
    1. The individual's countable income exceeds the SSI income standard due solely to the annual cost-of-living adjustment (COLA) under WAC 182-512-0880(1);
    2. The individual is a "deemed" eligible SSI recipient on the basis of eligibility for a special income disregard under WAC 182-512-0880; or
    3. The individual has an appeal of an SSA termination pending which has not yet resulted in a final determination.
  7. If an individual's SSI stops due to an SSA determination that the individual is no longer disabled, and any appeal of this determination has resulted in a final decision, the agency:
    1. Redetermines eligibility for all other WAH programs that are not based on receipt of SSI; and
    2. Continues CN coverage until the agency completes the redetermination process described in WAC 182-504-0125.
  8. If an individual's SSI stops for a reason not addressed elsewhere in this section, the agency considers the individual to meet disability requirements through the SSA's original disability review date. The agency:
    1. Redetermines eligibility for other WAH programs, which may or may not be based on disability; and
    2. Continues CN coverage until the agency completes the redetermination process in WAC 182-504-0125.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying information

  1. SSI Background
    1. SSI provides federal cash benefits for basic needs to individuals, couples, and children who meet the federal disability criteria as aged, blind, or disabled and have limited income and resources. This is different from Social Security Disability Insurance (SSDI) and other forms of Social Security. For more information regarding SSI please visit the Social Security Administration's (SSA) website.
  2. SSP Background
    1. When federal SSI began, the SSI payment was less than the state disability payment. The state supplemented the SSI payment to make up the difference. We call these SSI individuals Mandatory Income Level (MIL) SSI individuals.
    2. The state must guarantee that these SSI recipients never receive less than they received from the state in December 1973.
  3. Federal Disability Criteria - Refer to WAC 182-512-0050
  4. Other SSI Criteria
    1. Essential Person
      1. A person living in the home and needed in the home to care for the SSI individual. SSI included essential persons in the federal benefit payment.
    2. An Ineligible Spouse is the spouse of an SSI individual, who is not eligible for SSI benefits. This may include:
      1. A spouse who is relatable to SSI but chooses to be an ineligible spouse, or
      2. A spouse who has not applied for SSI, or
      3. A spouse who has applied for SSI and is waiting for Social Security to make a decision.
    3. Citizenship
      1. SSI individuals must meet SSI citizenship criteria, or
      2. meet noncitizen rules.
    4. Refer to SSA's website for more SSI eligibility criteria.
  5. SSP Benefit Amount
    1. The Department of Social and Health Services (DSHS) determines the SSP benefit amount. Refer to WAC 388-478-0055.
    2. The SSI payment and the ineligible spouse or essential person SSP payments belong to the SSI individual.
  6. SSI and SSP Issuances
    1. SSA issues SSI payments to individuals, and
    2. DSHS issues SSP payments to individuals.

WAC 182-510-0005 Supplemental security income, essential person, and ineligible spouse.

WAC 182-510-0005 Supplemental security income, essential person, and ineligible spouse.

Effective July 11, 2015

  1. If you are a supplemental security income (SSI) recipient, you automatically get categorically needy (CN) coverage (WAC 182-512-0100) unless you:
    1. Refuse to provide private medical insurance information; or
    2. Refuse to assign the right to recover insurance funds to the agency (WAC 182-503-0540).
  2. If you are an essential person as described in WAC 182-510-0001 you get CN coverage as long as you continue to live with the SSI recipient.
  3. If you are an ineligible spouse you are not considered an SSI recipient. You must have your Washington apple health eligibility determined separately.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Worker responsibilities

Note: ACES auto-opens most SSI cases. In some rare cases staff do need to screen and process eligibility based on State Data Exchange (SDX) or the SSA award.

For ACES processing details, visit the ACES Information Center in ACES online.

  1. When SSI benefits begin
    1. SSA does not pay SSI cash benefits the first month of SSI eligibility.
    2. SSI individuals are CN Apple Health eligible from the first of the month using the date of SSI eligibility.
    3. SSI eligibility date is on the SDX 1 screen or the SDX page in ACES Mainframe or in SOLQ in ACES Online.
    4. For most clients, ACES will automatically open S01 coverage when it receives information through SDX of SSI approval. If there is an error in approving S01, open CN Apple Health using the first of the month listed in the SSI eligibility date field.
      Example: Individual gets first SSI cash payment in October 2014. Individual’s date of SSI eligibility is September 2, 2014. Open CN Apple Health effective September 1, 2014.
  2. Medical eligibility for ineligible spouse
    1. The ineligible spouse cannot get SSI related CN Apple Health.
    2. Determine MN eligibility for an ineligible spouse applying for medical and meeting SSI related criteria.

WAC 182-510-0010 Eligibility after supplemental security income ends.

WAC 182-510-0010 Eligibility after supplemental security income ends.

Effective July 11, 2015

  1. Your categorically needy (CN) coverage (WAC 182-512-0100) continues after supplemental security income (SSI) ends if:
    1. Countable income exceeds the SSI income standard due solely to the annual cost-of-living adjustment (COLA); or
    2. A timely request for a hearing has been filed. CN coverage is continued until the Social Security Administration (SSA) makes a final decision on the hearing request and on any subsequent timely appeals.
  2. If your SSI ends, your CN coverage continues for a period of up to one hundred twenty days while the agency reviews your eligibility for other cash or medical programs.
  3. If you are a terminated SSI or SSI-related recipient, the agency will review your disability status when:
    1. You present new medical evidence;
    2. Your medical condition changes significantly; or
    3. Your termination from SSI was not based on a review of current medical evidence.
  4. Children terminated from SSI due to loss of disabled status may be eligible for medical benefits under WAC 182-505-0210.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying information

When ACES closes SSI-related CN benefits:

  1. SSA ends or transfers SSI benefits when the eligible SSI individual:
    1. Is deceased.
    2. No longer lives in the state (SSA transfers the individual to the new state and ACES closes the AU).
    3. Fails to apply for and, if eligible, obtain benefits or accept services as specified by SSA.
    4. Lives in a public institution, such as jail, or prison for a full calendar month;
    5. Enters a Long Term Care facility and is expected to be there longer than 90 days and has income from another source of $50 or more: or
    6. Begins receiving money from another source over the SSI income standard.
  2. Essential person and ineligible spouse SSP benefits terminate when the SSI individual’s SSI benefits terminate.

Worker responsibilities

Note: These cases are identified by SDX with a medical eligibility code of "R".

Medical redetermination when SSI ends:

  1. Continue CN coverage until eligibility for other health care programs has been determined WAC 182-504-0125. This includes a determination of coverage using MAGI methodology.
  2. Refer the individual to Disability Determination Services (DDS) only when SSI ends due to not meeting the federal disability criteria and:
    1. There is evidence that the individual’s condition has changed; or
    2. There is a new disability; and
    3. Review eligibility for another health care program.
  3. When SSI ends due solely to excess income.
    1. Make a referral to DDS for the end date of their disability approval; and
    2. Do not delay approval for SSI-related coverage while waiting for DDS disability end date; and
    3. Make appropriate changes to the DEM 2 when DDS provides the information.

Note: Process and finalize applications (including redeterminations) in the same manner as for other programs except with SSI income.

ACES procedures

For ACES processing details, visit the ACES Information Center in ACES online.

Changes of circumstances reporting requirement

Revised date
Purpose statement

To explain the requirements for reporting changes of circumstance.

WAC 182-504-0105 Washington apple health -- Changes that must be reported.

WAC 182-504-0105 Washington apple health -- Changes that must be reported.

Effective August 29, 2014.

  1. You must report changes in your household and family circumstances to us (the agency or its designee) timely according to WAC 182-504-0110.
  2. We tell you what you are required to report at the time you are approved for WAH coverage. We also will tell you if the reporting requirements change.
  3. You must report the following:
    1. Change in residential address;
    2. Change in mailing address;
    3. Change in marital status;
    4. When family members or dependents move in or out of the residence;
    5. Pregnancy;
    6. Incarceration;
    7. Change in institutional status;
    8. Change in health insurance coverage including medicare eligibility; and
    9. Change in immigration or citizenship status.
  4. If you are eligible for a WAH long-term care program described in chapter 182-513 or 182-515 WAC, you must also report changes to the following:
    1. Income;
    2. Resources;
    3. Medical expenses; and
    4. Spouse or dependent changes in income or shelter cost when expenses are allowed for either.
  5. If you get WAH parent or caretaker (as described in WAC 182-505-0240) or WAH modified adjusted gross income (MAGI)-based adult coverage (as described in WAC 182-505-0250), you must also report changes to the following:
    1. When total income increases or total deductions decrease by one hundred fifty dollars or more a month and the change will continue for at least two months;
    2. Your federal income tax filing status that you expect to use when you file your taxes for the current tax filing year (such as changing from "married filing separately" to "married filing jointly"); and
    3. The tax dependents you expect to claim when you file your federal income tax return for the current tax filing year.
  6. If you get WAH based on age, blindness, or disability (SSI-related medical), then you must also report changes to the following:
    1. Income; and
    2. Resources. 

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

WAC 182-504-0110 Washington apple health -- When to report changes.

WAC 182-504-0110 Washington apple health -- When to report changes.

Effective August 29, 2014.

  1. All changes you report to us (the agency or its designee), as required by WAC 182-504-0105, are used to decide if you can receive or keep receiving Washington apple health (WAH) coverage.
  2. You must report changes during your certification period within thirty days of when the change happened.
  3. You must report all changes during application, renewal, or redetermination of your WAH eligibility, regardless of when the change happened.
  4. For a change in income, the date a change happened is the first date you received income based on the change. For example, the date you receive your first paycheck for a new job or the date you got a paycheck with a wage increase is the date the change happened.
  5. If you do not report a change or you report a change late, we will decide if you can receive or keep receiving WAH coverage based on the date the change was required to be reported.
  6. If you do not report a change or you report a change late, and if it affects the amount you must pay toward your cost of care as described in WAC 182-513-1380 or chapter 182-515 WAC, you may become liable for overpayments we make on your behalf and you may need to pay more to your care provider.
  7. If you do not report a change or you report a change late, it may result in us overpaying you and you having to pay us back for the health care costs we overpaid. See chapter 182-520 WAC.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying information

Changes that need to be reported for all Apple Health programs

Change in residential address

Individuals must report any residential address change, out of state move or establishment of housing.

Change in mailing address

Individuals must report any change in their mailing address.

Change in marital status

Individuals must report any change in marital status.

When family members or dependents move in or out of the residence

Individuals must report when family members or dependents move in or out of the residence.

Pregnancy

Individuals should report pregnancy and pregnancies that ended within the last 12 months.

Incarceration

Incarceration of any individual in the household must be reported.

Change in institutional status

Change in institutionalization as described in WAC 182-500-0050, means an individual residing in an "institution" for 30 days or more or discharging from an institution. If an individual moves from one institution to another without being discharged, that person retains their status of being institutionalized. Institutions include a hospital and correctional facilities.

Change in health insurance coverage including Medicare eligibility

Individuals need to report gaining or losing nonpublic health care coverage, such as employee-sponsored insurance, or Medicare coverage. Although, individuals on an Apple Health program do not need to report changes from one Apple Health program to another Apple Health program, or from one Apple Health Managed Care Plan to another Apple Health Managed Care Plan.

Change in immigration or citizenship status

Individuals should report any change to their immigration or citizenship status.

Worker responsibilities

MAGI-based Apple Health  Classic Medicaid (aged, blind, disabled [SSI-related] and long-term care)

See Update my address or income (report a change)

See Update my address or income (report a change)

Taking action on changes:

  1. When information about someone's circumstances becomes known: determine the impact on the person's coverage. This may include contacting them, contacting other parties, or asking for proof of their circumstances.
  2. Individual Reports: Take action based on changes the person reports by entering the changes into the Healthplanfinder.
  3. Third Party Reports: If we receive information from a third party, follow-up to decide how the information affects the person's/household's health care coverage. This may include contacting the person, contacting other parties, or asking for proof of their circumstances under WAC 182-503-0050 Verification Requirements for Apple Health.

Taking action on changes:

  1. When information about someone's circumstances becomes known: determine the impact on the person's benefits. This may include contacting them, contacting other parties, or asking for proof of their circumstances.
  2. Individual Reports: Take action based on changes the person reports by entering the changes into ACES.
  3. Third Party Reports: If we receive information from a third party, follow-up to decide how the information affects the person's/household's health care coverage. This may include contacting the person, contacting other parties, or asking for proof of their circumstances under WAC 182-503-0050 Verification Requirements for Apple Health.

When a change happens:

  1. The date of the change is normally the date a change occurs, such as when someone gets married, a newborn comes home from the hospital, someone moves to a new home.
  2. However, the date of a change in income is the date someone receives the newly reported income, such as a first paycheck that reflects a wage increase or a first paycheck for a new job.

When a change happens:

  1. The date of the change is normally the date a change occurs, such as when someone gets married, a newborn comes home from the hospital, someone moves to a new home.
  2. However, the date of a change in income is the date someone receives the newly reported income, such as a first paycheck that reflects a wage increase or a first paycheck for a new job.

Effect of a reported change:

  1. If a reported change results in a change in coverage, the change takes place on the first of the month following the month in which the change is reported, after advance and adequate notice has been given.
  2. Unlike in ACES, Healthplanfinder does not have the functionality to enter a change into a specific month. If an individual reports a change early, the worker should keep in mind that the change should not be entered into Healthplanfinder before the month in which the change takes place.

Effect of a reported change:

  1. If a reported change results in a change in coverage, the change takes place on the first of the month following the month in which the change is reported, after advance and adequate notice has been given.
  2. In ACES, the worker can enter a change in the month that the change is reported to take place, including a future month.

Changes reported via Apple Health medical application, renewal, or redetermination:

  • The worker can use an application or renewal at any time to update the certification period.
 

AU member moves out of Washington State:

  1. Individuals must be residents of the state in order to be eligible for health care coverage under any Apple Health programs.
  2. If one or more members of the household (but not the entire household) leave the state, they may still be eligible for Apple Health. Refer to WAC 182-503-0520 Residency Requirements, to determine eligibility for the people who left the state.

AU member moves out of Washington State:

  1. Individuals must be residents of the state in order to be eligible for health care coverage under any Apple Health programs.
  2. If one or more members of the household (but not the entire household) leave the state, they may still be eligible for Apple Health. Refer to WAC 182-503-0520 Residency Requirements, to determine eligibility for the people who left the state.

Example: Sandy is hired for a new job on May 31st, begins work on June 10th, and receives her first paycheck on July 5th. As this is an income change, the date of Sandy's first paycheck, July 5th, is the date of the change. Sandy must report this change by August 5th based on WAC 182-504-0105 Reporting Requirements. If Sandy reports this change earlier (other than her reporting the change in Healthplanfinder), the worker should make sure the effective date of the change is when her first check is expected.

Resources overview

Revised date
Purpose statement

To explain how resources affect eligibility for SSI-Related Apple Health programs.

WAC 182-512-0300 SSI-related medical -- Resources eligibility.

WAC 182-512-0300  SSI-related medical -- Resources eligibility.

Effective January 27, 2019

  1. At 12:00 a.m. on the first day of the month a client's countable resources must be at or below the resource standard to be eligible for noninstitutional medical benefits for that month. If the total of the client's countable resources is above the resource standard at 12:00 a.m. on the first day of the month, the client is ineligible for noninstitutional medical benefits for that entire month regardless of resource status at the time of application during that month. For resource eligibility relating to long term care eligibility see chapter 182-513 WAC.
  2. An excluded resource converted to another excluded resource remains excluded.
  3. Cash received from the sale of an excluded resource becomes a countable resource the first of the month following conversion unless the cash is:
    1. Used to replace the excluded resource; 
    2. Invested in another excluded resource in the same month or within the longer time allowed for home sales under WAC 182-512-0350; or
    3. Spent.
  4. The unspent portion of a nonrecurring lump sum payment is counted as a resource on the first of the month following its receipt with the following exception: the unspent portion of any Title II (SSA) or Title XVI (SSI) retroactive payment is excluded as a resource for nine months following the month of receipt. These exclusions apply to lump sums received by the client, client's spouse or any other person who is financially responsible for the client.
  5. Clients applying for SSI related medical coverage for long term care (LTC) services must meet different resource rules. See chapter 182-513 WAC for LTC rules.
  6. The transfer of a resource without adequate consideration does not affect medical program eligibility except for LTC services described in chapters 182-513 and 182-515 WAC. In those programs, the transfer may make a client ineligible for medical benefits for a period of time. See WAC 182-513-1363 for LTC rules.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Worker responsibilities

  1. Follow these steps for medical assistance units (MAU) with resources:
    1. Determine whether the MAU owns resources, and whether they are available. See Resource ownership and availability.
    2. Separate the excluded from the countable resources. See Resources exclusions.
    3. Add the values of all countable resources. Follow instructions in the Asset verification system section of the manual for bank and credit union accounts.
    4. Compare the total countable resources to the appropriate limit.
    5. Set tickle in Barcode to review unavailable resources that might become available.
  2. When an MAU reports receipt of a resource that exceeds the applicable resource limit (by itself or in addition to other countable resources):
    1. Send 10-day letter requesting verification of the resources the individual claims they own and current value.
    2. Stop coverage when the MAU fails to verify its declared resources or its resources exceed the applicable resource limit. See WAC 182-518-0025.
  3. When a recipient converts a resource to a new type:
    1. Send 10-day letter requesting verification of the resources the individual claims they own and its current value.
    2. Determine whether the new resource is excluded or countable.
    3. If the total of all countable resources is over the limit, stop coverage and provide the MAU with advance and adequate notice. See WAC 182-518-0025.
  4. For regular SSI-related Medicaid, do not request verification of resources when no resources are listed on the application or review form. If you have requested verification when none are listed by the client, do not deny benefits based on no response to this kind of request.

General eligibility for long-term care

Revised date
Purpose statement

WAC 182-513-1315 is the index roadmap WAC for the general eligibility of institutional and home and community based (HCB) waiver Medicaid.

WAC 182-513-1315 General eligibility requirements for long-term care (LTC) programs.

WAC 182-513-1315 General eligibility requirements for long-term care (LTC) programs.

Effective February 20, 2017

This section lists the sections in this chapter that describe how the agency determines a person's eligibility for long-term care services. These sections are:

  1. WAC 182-513-1316 General eligibility requirements for long-term care (LTC) programs.
  2. WAC 182-513-1317 Income and resource criteria for an institutionalized person.
  3. WAC 182-513-1318 Income and resource criteria for home and community based (HCB) waiver programs and hospice.
  4. WAC 182-513-1319 State-funded programs for noncitizens who are not eligible for a federally funded program.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

WAC 182-513-1316 General eligibility requirements for long-term care (LTC) programs.

WAC 182-513-1316 General eligibility requirements for long-term care (LTC) programs.

Effective February 20, 2017

  1. To be eligible for long-term care (LTC) services, a person must:
    1. Meet the general eligibility requirements for medical programs under WAC 182-503-0505, except:
      1. An adult age nineteen or older must meet citizenship and immigration status requirements under WAC 182-503-0535 (2)(a) or (b);
      2. A person under age nineteen must meet citizenship and immigration status requirements under WAC 182-503-0535 (2)(a), (b), (c), or (d); and
      3. If a person does not meet the requirements in (a)(i) or (ii) of this subsection, the person is not eligible for medicaid and must have eligibility determined under WAC 182-513-1319.
    2. Attain institutional status under WAC 182-513-1320;
    3. Meet the functional eligibility under:
      1. Chapter 388-106 WAC for a home and community services (HCS) home and community based (HCB) waiver or nursing facility coverage; or
      2. Chapter 388-828 WAC for developmental disabilities administration (DDA) HCB waiver or institutional services; and
    4. Meet either:
      1. SSI-related criteria under WAC 182-512-0050; or
      2. MAGI-based criteria under WAC 182-503-0510(2), if residing in a medical institution. A person who is eligible for MAGI-based coverage is not subject to the provisions under subsection (2) of this section.
  2. A supplemental security income (SSI) recipient or a person meeting SSI-related criteria who needs LTC services must also:
    1. Not have a penalty period of ineligibility due to the transfer of assets under WAC 182-513-1363;
    2. Not have equity interest in a primary residence greater than the home equity standard under WAC 182-513-1350; and
    3. Disclose to the agency or its designee any interest the applicant or spouse has in an annuity, which must meet annuity requirements under chapter 182-516 WAC.
  3. A person who receives SSI must submit a signed health care coverage application form attesting to the provisions under subsection (2) of this section. A signed and completed eligibility review for LTC benefits can be accepted for people receiving SSI who are applying for long-term care services.
  4. To be eligible for HCB waiver services, a person must also meet the program requirements under:
    1. WAC 182-515-1505 through 182-515-1509 for HCS HCB waivers; or
    2. WAC 182-515-1510 through 182-515-1514 for DDA HCB waivers.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

WAC 182-513-1317 Income and resource criteria for an institutionalized person.

WAC 182-513-1317 Income and resource criteria for an institutionalized person.

Effective February 20, 2017

  1. This section provides an overview of the income and resource eligibility rules for a person who lives in an institutional setting.
  2. To determine income eligibility for an SSI-related long-term care (LTC) applicant under the categorically needy (CN) program, the agency or its designee:
    1. Determines available income under WAC 182-513-1325 and 182-513-1330;
    2. Excludes income under WAC 182-513-1340; and
    3. Compares remaining available income to the special income level (SIL) defined under WAC 182-513-1100. A person's available income must be equal to or less than the SIL to be eligible for CN coverage.
  3. To determine income eligibility for an SSI-related LTC client under the medically needy (MN) program, the agency or its designee follows the income standards and eligibility rules under WAC 182-513-1395.
  4. To be resource eligible under the SSI-related LTC CN or MN program, the person must:
    1. Meet the resource eligibility requirements under WAC 182-513-1350;
    2. Not have a penalty period of ineligibility due to a transfer of assets under WAC 182-513-1363;
    3. Disclose to the state any interest the person or the person's spouse has in an annuity, which must meet the annuity requirements under chapter 182-516 WAC.
  5. A resident of eastern or western state hospital is eligible for medicaid if the person:
    1. Has attained institutional status under WAC 182-513-1320; and
    2. Is under age twenty-one; or
    3. Applies for or receives inpatient psychiatric treatment in the month of the person's twenty-first birthday that will likely continue through the person's twenty-first birthday, and can receive coverage until:
      1. The facility discharges the person; or
      2. The end of the month in which the person turns age twenty-two, whichever occurs first; or(d) Is at least age sixty-five.
  6. To determine long-term care CN or MN income eligibility for a person eligible under a MAGI-based program, the agency or its designee follows the rules under chapter 182-514 WAC.
  7. There is no asset test for MAGI-based LTC programs under WAC 182-514-0245.
  8. The agency or its designee determines a person's total responsibility to pay toward the cost of care for LTC services as follows:
    1. For an SSI-related person residing in a medical institution, see WAC 182-513-1380;
    2. For an SSI-related person on a home and community based waiver, see chapter 182-515 WAC.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

WAC 182-513-1318 Income and resource criteria for home and community based (HCB) waiver programs and hospice.

WAC 182-513-1318 Income and resource criteria for home and community based (HCB) waiver programs and hospice.

Effective February 20, 2017

  1. This section provides an overview of the income and resource eligibility rules for a person to be eligible for a categorically needy (CN) home and community based (HCB) waiver program under chapter 182-515 WAC or the hospice program under WAC 182-513-1240 and 182-513-1245.
  2. To determine income eligibility for an SSI-related long-term care (LTC) HCB waiver, the agency or its designee:
    1. Determines income available under WAC 182-513-1325 and 182-513-1330;
    2. Excludes income under WAC 182-513-1340;
    3. Compares remaining gross nonexcluded income to:
      1. The special income level (SIL) defined under WAC 182-513-1100; or
      2. For HCB service programs authorized by the aging and long-term supports administration (ALTSA), a higher standard is determined following the rules under WAC 182-515-1508 if a client's income is above the SIL but net income is below the medically needy income level (MNIL).
  3. A person who receives MAGI-based coverage is not eligible for HCB waiver services unless found eligible based on program rules in chapter 182-515 WAC.
  4. To be resource eligible under the HCB waiver program, the person must:
    1. Meet the resource eligibility requirements and standards under WAC 182-513-1350;
    2. Not be in a period of ineligibility due to a transfer of asset penalty under WAC 182-513-1363;
    3. Disclose to the state any interest the person or that person's spouse has in an annuity and meet the annuity requirements under chapter 182-516 WAC.
  5. The agency or its designee determines a person's responsibility to pay toward the cost of care for LTC services as follows:
    1. For people receiving HCS HCB waiver services, see WAC 182-515-1509;
    2. For people receiving DDA HCB waiver services, see WAC 182-515-1514.
  6. To be eligible for the CN hospice program, see WAC 182-513-1240.
  7. To be eligible for the MN hospice program in a medical institution, see WAC 182-513-1245.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

WAC 182-513-1319 State-funded programs for noncitizens who are not eligible for a federally funded program.

WAC 182-513-1319 State-funded programs for noncitizens who are not eligible for a federally funded program.

Effective February 20, 2017

  1. This section describes the state-funded programs available to a person who does not meet the citizenship and immigration status criteria under WAC 182-513-1316 for federally funded coverage.
  2. If a person meets the eligibility and incapacity criteria of the medical care services (MCS) program under WAC 182-508-0005, the person may receive nursing facility care or state-funded residential services in an alternate living facility (ALF).
  3. Noncitizens age nineteen or older may be eligible for the state-funded long-term care services program under WAC 182-507-0125. A person must be preapproved by the aging and long-term support administration (ALTSA) for this program due to enrollment limits.
  4. Noncitizens under age nineteen who meet citizenship and immigration status under WAC 182-503-0535 (2)(e) are eligible for:
    1. Nursing facility services if the person meets nursing facility level of care; or
    2. State-funded personal care services if functionally eligible based on a department assessment under chapter 388-106 or 388-845 WAC.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying information

Special income level (SIL):

  1. The agency compares a client’s nonexcluded income to the Special Income Level (SIL) under Standards LTSS to determine whether a client is eligible for LTC services under the CN program. Clients applying for HCB Waiver services authorized by Home and Community Services (HCS) can have income over the Medicaid SIL. (See WAC 182-515-1508).
  2. The SIL is equal to 300% of the annually adjusted SSI Federal Benefit Rate (FBR).
  3. The agency does not allow income disregards when determining initial eligibility for CN services. Income that is excluded by federal statute under WAC 182-513-1340 is not counted.

Income transfers:

  1. The agency considers any agreement between spouses to transfer or assign rights to future income to be invalid when determining a client’s income eligibility and participation in the cost of care.
  2. The agency considers such income available when comparing a client’s income to program Standards LTSS and includes it when determining the participation amount whether or not the client continues to receive it.
  3. The agency considers all of a client’s income to be available as described in WAC 182-513-1325 and WAC 182-513-1330, unless exceptional circumstances exist that include but are not limited to the following:
    1. When income is established as unavailable in an administrative hearing as described in chapter 182-526 WAC.
    2. When income that at one time belonged exclusively to an individual becomes property of the spouse in a community property state. An example of this is when a court divides a pension between spouses by use of a "qualified domestic relations order" (QDRO). Under a QDRO a court transfers a portion of the pension, which it considers a resource, and thereby transfers a portion of the income produced by the resource.
  4. The agency does not consider income generated by a transferred resource to be available. The income is a part of the resource, which is why the agency evaluates the transfer of such an asset as the transfer of a resource as described in WAC 182-513-1363.

LTC/private insurance:

Third party resources and LTC insurance

Institutionalized SSI clients:

If an SSI client is admitted to a medical facility for a temporary period, SSI payments may continue for the first three months after admission.

Inpatient mental health treatment in Eastern or Western State Hospital:

Persons who are at least 21 and less than 65 years old who live in Eastern or Western State Hospital are not eligible for medical assistance (if the person turns 21 in the facility while on medical assistance they can receive medical assistance until they discharge or turn 22, whichever comes first). Their medical needs are the responsibility of the hospital.

Parental responsibility:

  1. The financial responsibility of parents is limited to what they choose to contribute when their child is institutionalized under WAC 182-513-1320 including receiving HCB waiver services.
  2. Children who are eligible for Medicaid under institutional rules remain continuously eligible for Medicaid through the end of their one year certification upon discharge from the facility. See Health care for children WAC 182-505-0210 and 182-504-0125 for instructions.

Residency:

  1. See clarifying information on WAC 182-503-0520 for clients not residing in an institution and WAC 182-503-0525 for clients residing in an institution.
  2. If the client or their representative expresses the client’s intent to return to the home, it is excluded when determining resources, even if the home is located in another state.
  3. The expressed intent to return to a home that is in another state does not affect the client’s status as a Washington resident.

Nursing facility (NF) - limitations on billing:

  1. For recipients active on medical coverage the NF can't bill a client who applies for or receives institutional services for the days between admission and the date the facility first notified the department of the admission.  This requirement is under RCW 74.42-056. There is an exemption to this rule.  If the NF admission is on the weekend or a holiday, and the NF notified the department on the next business day, the authorization date will start with the date of admit. 
  2. For applicants, the agency will back date nursing facility payment authorization up to 3 months as long as the individual is otherwise eligible.
  3. Recipients of non-MAGI medical programs must have their eligibility redetermined using institutional rules if the client is in a medical institution 30 days or longer. Recipients of non-MAGI medical can have nursing facility paid as a short stay for less than 30-day admissions only.
  4. Recipients of MAGI medical do not need an award letter for the nursing facility to submit a claim.  Instructions are in the nursing facility billing guide.
  5. Nursing Home Services Prior Authorization is required under the State-funded long-term care for noncitizens.

Active MN Medicaid individual entering a nursing facility

Active MN Medicaid clients who have met spenddown and are placed in a nursing home see clarifying information for the medically needy program.

Worker responsibilities

  1. See Filing an application.
  2. Follow rules for Washington Apple Health (WAH) Eligibility requirements:
    1. Chapter 182-503 WAC describes:
      1. How to Apply
      2. Who can apply
      3. Interview requirements
      4. Verification requirements
      5. Application processing times
      6. When coverage begins
      7. Application denials and withdrawals
      8. Exceptions to rule
      9. Rights and responsibilities
      10. Limited English proficient (LEP) services
      11. Equal Access Services
      12. General eligibility requirements
      13. Program Summary
      14. Social Security number requirements
      15. Residency requirements-Persons who are not residing in an institution
      16. Residency requirements for an institutionalized person
      17. Citizenship and alien status- Definitions
      18. Assignment of rights and cooperation
      19. Age requirements for medical programs based on modified adjusted gross income (MAGI)
    2. Chapter 182-504 WAC describes:
      1. Retroactive certification period
      2. Certification periods for categorically needy (CN) programs
      3. Certification periods for noninstitutional medically needy (MN) programs
      4. Medicare Savings Programs certification periods
      5. Renewals
      6. Changes that must be reported
      7. When to report changes
      8. Effective dates of changes
      9. Effect of reported changes
      10. Continued coverage pending an appeal
      11. Monthly income standards based on the federal poverty level (FPL)
  3. Follow rules in Chapter 182-506 WAC regarding assistance units
  4. Follow rules in Chapter 182-507 WAC for state funded LTC for noncitizens and AEM
  5. Follow rules in Chapter 182-508 WAC for Medicare Care Services (MCS) state funded medical
  6. Follow rules in Chapter 182-510 for SSI medical
  7. Follow rules in Chapter 182-511 for SSI related Health Care for Workers with Disabilities (HWD).
  8. Follow rules in Chapter 182-512 for SSI related medical
  9. For a nursing facility or state funded residential individual whose eligibility is established under the A01 program, waive the sequential evaluation process (SEP) for a client who is eligible to receive ADS services in a nursing facility or state funded residential, refer to the CSO disability specialist for a determination of ABD cash if potentially eligible for ABD cash. If not eligible for ABD cash, because of the duration requirement, open on A01 MCS that includes a referral for Housing Essential Needs (HEN).
  10. For a client with a potential long-term disability who is not eligible for ABD cash, submit a request to the Division of Disability Determination Services (DDDS).
  11. If a person is ineligible because of excess income or resources, or does not meet functional eligibility requirements, notify the client of the reasons why the application is denied. Determine eligibility for noninstitutional medical assistance as if the client were living at home.
  12. If notice is received that an individual no longer needs care provided in a medical facility, redetermine eligibility for other medical programs. Continue CN Medicaid during the redetermination process.
  13. If a client who is denied services for not meeting functional requirements requests an administrative hearing, notify the SW. The staff person who completed the assessment represents the agency at the hearing, unless someone else is designated for that responsibility.
  14. Clients who have insurance must complete 14-194 Medical Coverage Information form including LTC insurance. The Coordination of Benefits (COB) unit at HCA will receive the 14-194 Medical Coverage Information form. The COB unit enters information from the Medical Coverage Form into their system. The information is interfaced with ACES and the TPL screens are auto populated.
  15. Nursing facilities will be responsible for collecting payments from TPL carriers or obtaining a denial of benefits before the agency can pay the facilities. The agency will continue to assign participation, which the nursing facility may collect until the TPL party begins making payments. See Third party resources and LTC insurance.
  16. Admissions under 30 days into a medical facility is a Short stay.

Resource exclusions

Revised date
Purpose statement

To explain which resources are excluded when determining eligibility for SSI-Related Apple Health programs.

WAC 182-512-0350 SSI-related medical -- Property and contracts excluded as resources.

WAC 182-512-0350 SSI-related medical -- Property and contracts excluded as resources.

Effective November 14, 2019.

  1. The agency excludes the following resources when determining eligibility for SSI-related medical assistance:
    1. A client's household goods and personal effects;
    2. One home (which can be any shelter), including the land on which the dwelling is located, and all contiguous property and related out-buildings in which the client has ownership interest for long-term care programs, see WAC 182-513-1350 for home equity limits, when:
      1. The client uses the home as a primary residence;
      2. The client's spouse lives in the home;
      3. The client does not currently live in the home, but the client or the client's representative has stated the client intends to return to the home; or
      4. A relative, who is financially or medically dependent on the client, lives in the home and either the dependency is documented or a written statement of dependency is provided by the client, the client's authorized representative, or by the client's dependent relative.
    3. The value of ownership interest in jointly owned real property is an excluded resource for as long as sale of the property would cause undue hardship to a co-owner due to loss of housing. Undue hardship would result if the co-owner:
      1. Uses the property as the client's principal place of residence;
      2. Would have to move if the property were sold; and
      3. Has no other readily available housing.
  2. Proceeds from the sale of an interest described in subsection (1)(b) of this section, are excluded as a resource if the client uses the proceeds to purchase another home by the end of the third month after receiving the proceeds from the sale.
  3. An installment contract from the sale of the home described in subsection (1)(b) above is not a resource as long as the client plans to use the entire down payment and the entire principal portion of a given installment payment to buy another excluded home, and does so within three months after the month of receiving such down payment or installment payment.
  4. The value of sales contracts is excluded when the:
    1. Current market value of the contract is zero;
    2. Contract cannot be sold; or
    3. Current market value of the sales contract combined with other resources does not exceed the resource limits.
  5. Sales contracts executed before December 1, 1993, are excluded resources as long as they are not transferred to someone other than a spouse.
  6. A sales contract for the sale of the client's principal place of residence executed between December 1, 1993, and May 31, 2004, is an excluded resource unless it has been transferred to someone other than a spouse and it:
    1. Provides interest income within the prevailing interest rate at the time of the sale;
    2. Requires the repayment of a principal amount equal to the fair market value of the property; and
    3. The term of the contract does not exceed thirty years.
  7. A sales contract executed on or after June 1, 2004, on a home that was the principal place of residence for the client at the time of institutionalization is an excluded resource as long as it is not transferred to someone other than a spouse and it:
    1. Provides interest income within the prevailing interest rate at the time of the sale;
    2. Requires the repayment of a principal amount equal to the fair market value of the property within the anticipated life expectancy of the client; and
    3. The term of the contract does not exceed thirty years.
  8. Payments received on sales contracts of the home described in subsection (1)(b) of this section are treated as follows:
    1. The interest portion of the payment is treated as unearned income in the month of receipt of the payment;
    2. The principal portion of the payment is treated as an excluded resource if reinvested in the purchase of a new home within three months after the month of receipt;
    3. If the principal portion of the payment is not reinvested in the purchase of a new home within three months after the month of receipt, that portion of the payment is a liquid resource as of the date of receipt.
  9. Payments received on sales contracts described in subsection (4) of this section are treated as follows:
    1. The principal portion of the payment on the contract is treated as a resource and counted toward the resource limit to the extent retained at the first moment of the month following the month of receipt of the payment; and
    2. The interest portion is treated as unearned income the month of receipt of the payment.
  10. For sales contracts that meet the criteria in subsection (5), (6), or (7) of this section but do not meet the criteria in subsection (3) or (4) of this section, both the principal and interest portions of the payment are treated as unearned income in the month of receipt.
  11. Property essential to self-support (PESS) is excluded as a resource within certain limits. There are three categories of PESS:
    1. Real and personal property used in a trade or business:
      1. That is a resource defined under WAC 182-512-0200;
      2. That is in current use as described under the Social Security Administration's Program Operations Manual System (POMS) SI 01130.504; and
      3. Where the trade or business is a sole proprietorship or simple partnership.
    2. Nonbusiness income-producing property (i.e., property not used in a trade or business), such as:
      1. Houses or apartments for rent; and
      2. Land, other than home property.
    3. Property used to produce goods or services essential to a client's daily activities, such as land used to produce vegetables or livestock, which is used only for personal consumption in the client's household. This includes personal property necessary to perform daily functions including vehicles such as boats for subsistence fishing and garden tractors for subsistence farming, but does not include other vehicles such as those that qualify as automobiles (e.g., cars, trucks).
  12. The agency excludes a client's real and personal property used in a trade or business, described under subsection (11)(a) of this section, regardless of value as long as it is in current use (as described under POMS SI 01130.504) in the trade or business and remains used in the trade or business.
  13. The agency excludes up to $6,000 of a client's equity in nonbusiness income-producing property, described under subsection (11)(b) of this section, if it produces a net annual income to the client of at least six percent of the excluded equity.
    1. If a client's equity in the property is over $6,000, only the amount over $6,000 is counted toward the resource limit, as long as the net annual income requirement of six percent is met on the excluded equity.
    2. If the six percent requirement is not met due to circumstances beyond the client's control (e.g., illness), and there is a reasonable expectation that the activities will again meet the six percent rule, the same exclusions as in subsection (13)(a) of this section apply.
    3. If a client has more than one piece of real property in this category, each is independently evaluated to see if it meets the six percent return, and the total equities of all those properties are added to see if the total is over $6,000. If the total is over the $6,000 limit, the amount exceeding the limit is counted toward the resource limit.
    4. The equity in each property that does not meet the six percent annual net income limit is counted toward the resource limit, with the exception of property that represents the authority granted by a governmental agency to engage in an income-producing activity if it is:
      1. Used in a trade or business or nonbusiness income-producing activity; or
      2. Not used due to circumstances beyond the client's control (e.g., illness), and there is a reasonable expectation that the use will resume.
  14. Property used to produce goods or services essential to a client's daily activities is excluded if the client's equity in the property does not exceed $6,000.
  15. Personal property used by a client as an employee for work is not counted toward the resource limit, regardless of value, while in current use (as described under POMS SI 01130.504), or if the required use for work is reasonably expected to resume.
  16. Interests in trust or in restricted Indian land owned by a client who is of Indian descent from a federally recognized Indian tribe or held by the spouse or widow/er of that client, is not counted toward the resource limit if permission of the other people, the tribe, or an agency of the federal government must be received in order to dispose of the land.
  17. Receipt of money by a member of a federally recognized tribe from exercising federally protected rights or extraction of excluded resources, such as fishing, shell-fishing, or selling timber from protected land, is considered conversion of an excluded resource during the month of receipt. Any amount remaining from the conversion of this excluded resource on the first of the month after the month of receipt will remain excluded if it is used to purchase another excluded resource. Any amount remaining in the form of a countable resource (such as in a checking or savings account) on the first of the month after receipt, will be added to other countable resources for eligibility determinations.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying Information

  1. Loan proceeds are not considered a gain to the individual and are not considered income. Proceeds from a reverse mortgage on an individual’s home are considered loan proceeds. However, the loan proceeds are considered a resource if held into the month after they are paid to the individual (the first of the month following the month of receipt). Any interest earned on the proceeds is considered unearned income.
  2. Proceeds from the sale of the one excluded home are counted as a resource back to the receipt of the proceeds if the individual does not use the funds to purchase another home by the end of the third month after receipt of the funds. The funds affect eligibility only if they cause countable resources to exceed allowed levels as of the first of the month after the month of receipt.
  3. The home exemption is used once for each married couple. A determination must be made on whether a 2nd home is an available resource. For a married couple, if the client lives in one home and the individual’s spouse lives in a second home jointly owned by the couple, the individual’s interest in the second home is not excluded. Evaluate whether the individual’s interest in the 2nd home is an available resource. If the second home is sold, the remaining proceeds belonging to the individual count as a resource the first of the month following the receipt of the proceeds.
  4. An example of an individual’s equity in nonbusiness income-producing property producing net annual income of less than 6% of the excluded equity through no fault of the individual (such as that described in (10)(b) of the WAC above) is crop failure due to weather conditions or illness.
  5. If the individual transfers property to the community spouse when receiving LTC benefits, it is no longer the individual’s resource; it is the community spouse’s resource. Refer to Chapter 182-513 WAC for LTC rules.
  6. Trucks and other equipment are not counted if used to produce income or if used in pursuit of employment to produce income.
  7. Real and personal property used for self-employment are excluded. Examples of real or personal property used in a self-employment business include:
    1. Farm Land;
    2. Farm Machinery;
    3. Livestock;
    4. Business Equipment; and
    5. Business Inventory.

WAC 182-512-0400 SSI-related medical -- Vehicles excluded as resources.

WAC 182-512-0400 SSI-related medical -- Vehicles excluded as resources.

Effective February 20, 2017.

  1. For SSI-related medical programs, a vehicle is defined as anything used for transportation. In addition to cars and trucks, a vehicle can include boats, snowmobiles, and animal-drawn vehicles.
  2. One vehicle is excluded regardless of its value, if it is used to provide transportation for the SSI-related person or a member of the person's household.
  3. A vehicle used as the person's primary residence is excluded as the home, and does not count as the one excluded vehicle under subsection (2) of this section.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying Information

  1. A leased vehicle is not counted as a resource, because the client does not own the vehicle and is not purchasing it.

Worker Responsibilities

  1. To determine the fair market value of a vehicle, check the current value as listed in the Kelley Blue Book or N.A.D.A. for a vehicle condition "Good" unless you have evidence to support a different vehicle condition. The amount owed on the vehicle is subtracted from the value to determine the amount of equity the person has in the vehicle. The amount of the resource is the equity value.
  2. If the SSI-Related applicant qualifies for one or more vehicle exclusions, apply the exclusion(s) to the vehicles in the order of how much equity the applicant (or household members) have in the vehicles, starting with the greatest equity.
  3. Confirm that the vehicles listed in the application match the vehicles listed in SPIDER. If the individual declares that they no longer have a vehicle, direct them to the Department of Licensing to get the vehicle(s) removed from their files.

WAC 182-512-0450 SSI-related medical -- Life insurance excluded as a resource.

WAC 182-512-0450 SSI-related medical -- Life insurance excluded as a resource.

Effective April 14, 2014.

  1. The agency excludes life insurance policies that do not have or cannot accrue a cash surrender value (CSV) in determining whether owned policies exceed the life insurance exclusion limits for resources and in determining burial fund exclusion limits.
  2. Policies owned by each spouse are evaluated and counted separately.
  3. If the total face value of all policies with a CSV potential that a person owns on the same insured is equal to or less than fifteen hundred dollars, the resource is excluded.
  4. If the total face value of all policies with a CSV potential that a person owns on the same insured is more than fifteen hundred dollars, the total CSV of the policies is counted toward the resource limit, unless the person designates such policies as burial funds. If they are designated as burial funds, they must be evaluated under the burial fund exclusion described in WAC 182-512-0500.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying Information

  1. The agency may include only whole life insurance policies as countable resources (in other words, policies with a cash surrender value (CSV) potential). Term life insurance policies are excluded.
  2. For each insured life, if the sum of the face values of all whole life insurance policies owned by the person is:
    1. Less than or equal to $1,500, the agency excludes the insurance policies as a resource.
    2. Greater than $1,500, the agency counts the insurance policies as a resource by adding the CSVs of all of the whole life insurance policies for that insured life. The total is the amount of the resource.
  3. Consider the life insurance policies owned by each spouse separately. Each is allowed the $1,500 face value exclusion for each insured life.
  4. Clients can shift money from life insurance policies to an irrevocable burial fund or add to an existing irrevocable burial fund (the fund must be in a reasonable amount as defined by the agency after considering individual and cultural circumstances), which could reduce their resources below the resource limit.

Example: Archie and Edith are a married couple. When they married, they each bought a $1,000 face value (FV) whole life insurance policy on their own life and another $1,000 FV policy on the life of their spouse. There are no other policies. The $1,000 FV Archie owns on his own life is less than the $1,500 exclusion, so it is excluded. The $1,000 policy Archie owns on his wife’s life is also under $1,500, so it is also excluded. The same applies to Edith’s policies.

Example: Tarzan and Jane are a married couple, both disabled and applying for Medicaid. Tarzan owns a $50,000 term life insurance policy and a $500 FV whole life insurance policy on himself. Jane owns 2 whole life policies on Tarzan, each with an FV of $500. The term life policy does not count as a resource because it has no CSV potential. The FV of Tarzan’s whole life policy is less than the $1,500 exclusion limit, so it is excluded. The FV of the 2 policies Jane owns are also less than the $1,500 exclusion so they are excluded, too. This couple has no countable resources from life insurance policies.

Example: Tarzan and Jane are a married couple, both disabled and applying for Medicaid. Tarzan owns a $50,000 term life insurance policy and a $500 FV whole life insurance policy on himself. Jane owns 2 whole life policies on Tarzan, each with an FV of $500. The term life policy does not count as a resource because it has no CSV potential. The FV of Tarzan’s whole life policy is less than the $1,500 exclusion limit, so it is excluded. The FV of the 2 policies Jane owns are also less than the $1,500 exclusion so they are excluded, too. This couple has no countable resources from life insurance policies.

Example: Archie and Edith are a married couple. When they married, they each bought two $1,000 face value (FV) whole life insurance policies on their spouse. Each policy has a CSV of $500. There are no other policies. The $2,000 of face value that Archie owns on his spouse is more than the $1,500 exclusion, so the policies are countable. The amount of the countable resource is $1,000 ($500 x 2). The same applies to Edith’s policies.

Worker Responsibilities

Remember to review the CSV for whole life policies at every review, because CSVs change all the time.

WAC 182-512-0500 SSI-related medical -- Burial funds, contracts and spaces excluded as resources.

WAC 182-512-0500 SSI-related medical -- Burial funds, contracts and spaces excluded as resources.

Effective June 11, 2023.

  1. For the purposes of this section, burial funds are funds set aside and clearly designated solely for burial and related expenses, and kept separate from all other resources not intended for burial. These include:
    1. Revocable burial contracts;
    2. Revocable burial trusts; or
    3. Other revocable burial arrangements. The designation is effective the first day of the month in which the person intended the funds to be set aside for burial.
  2. Burial funds in a revocable burial contract, burial trust, cash accounts, or other financial instruments with a definite cash value are excluded as resources for the person and their spouse, up to $1,500 each, when set aside solely for burial or cremation and related expenses.
  3. Interest earned in burial funds and appreciation in the value of excluded burial arrangements in subsection (2) of this section are excluded from resources and are not counted as income if left to accumulate and become part of the separate burial fund.
  4. An irrevocable burial account, burial trust, or other irrevocable burial arrangement, set aside solely for burial and related expenses, is not considered a resource. To be excluded, the amount set aside must be reasonably related to the anticipated death-related expenses.
  5. The $1,500 exclusion for burial funds described in subsection (2) of this section is reduced by:
    1. The face value of life insurance with CSV excluded in WAC 182-512-0450; and
    2. Amounts that meet the requirements of subsection (4) of this section.
  6. A person's burial funds are no longer excluded when they are mixed with other resources that are not related to burial.
  7. When excluded burial funds are spent for other purposes, the spent amount is added to other countable resources and any amount exceeding the resource limit is considered available income on the first of the month it is used. The amount remaining in the burial fund remains excluded.
  8. Burial space and accessories for the person and any member of the person's immediate family described in subsection (9) of this section are excluded. Burial space and accessories include:
    1. Conventional gravesites;
    2. Crypts, niches, and mausoleums;
    3. Urns, caskets and other repositories customarily used for the remains of deceased persons;
    4. Necessary and reasonable improvements to the burial space including, but not limited to:
      1. Vaults and burial containers;
      2. Headstones, markers and plaques;
      3. Arrangements for the opening and closing of the gravesite; and
      4. Contracts for care and maintenance of the gravesite.
    5. A burial space purchase agreement that is fully or partially paid, and any accrued interest.
  9. Immediate family, for the purposes of subsection (8) of this section includes the person's:
    1. Spouse;
    2. Parents and adoptive parents;
    3. Minor and adult children, including adoptive and stepchildren;
    4. Siblings (brothers and sisters), including adoptive and stepsiblings;
    5. Spouses of any of the above.

None of the family members listed above, need to be dependent on or living with the person, to be considered immediate family members.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying Information

  1. Irrevocable burial funds may be in any reasonable amount designated solely for burial and related expenses. Reasonableness must be evaluated on an individual, case by case basis, and should include cultural considerations and special burial arrangements. The purpose is to insure that only amounts expected to be used for death-related expenses are placed in irrevocable burial accounts.
  2. Irrevocable burial funds may not include a contingent, or residual, beneficiary. All funds must be used solely for the client’s burial and related expenses.
  3. Burial funds must be separately identifiable. They can be commingled with other counted funds if the other counted funds are also burial-related. For revocable burial funds, a total of $1,500 is excluded for an individual as burial funds.
     

    Example: Mary has a savings account with $2,000 in it. She states it is for household maintenance. She adds $500, designating this $500 for burial. Mary does not want to separate the money she has set aside for burial in this account. Explain to Mary that the burial funds must be separated from other funds to remain excluded. If Mary refuses to separate the burial funds from other funds in the account, the total $2,500 is countable toward the resource limit. For us to consider $500 for her burial fund exclusion, it must be in a separate, burial-related account.

    Mary may designate more than $1,500 of the savings account as burial funds, but we can only exclude up to the $1,500 maximum. The rest of the account must be added toward her resource limit.

    Example: Jerry has a $100 savings account designated as burial-related funds. He adds $500 to the account, stating the additional funds are also designated for burial-related expenses. This whole account is eligible for burial funds exclusions (up to the $1,500 maximum allowed for one person).

  4. If an individual has resources above the standard, the individual may establish a burial fund that meets the criteria of WAC 182-512-0500 in order to reduce their countable resources.
  5. Consider the burial funds owned by each spouse separately.
  6. The face value of term burial policies is not counted in determining whether or not the total value of all policies is below the allowable $1,500 resource limit, because term policies have no possible CSV.
  7. The $1,500 limit on excludable burial funds is reduced by both the face value of life insurance policies if the CSV was excluded and by the amount of any irrevocable burial funds.
  8. Individuals can shift money from revocable burial funds to an irrevocable burial fund or add to an existing irrevocable burial fund in any reasonable amount.
  9. What is considered to be a reasonable amount of funds set aside in an irrevocable burial fund that may be excluded as a resource may reflect cultural traditions, such as a tribal burial ceremony.

NOTE: Interest earned on excluded burial funds and appreciation in the value of the burial arrangements are also excluded, if left to accumulate and become part of the separate burial fund.

Worker Responsibilities

  1. The Individual needs to complete the HCA 14-539 (for a revocable fund) or the HCA 14-540 (for an irrevocable fund) Burial Fund Provision, to declare the amount of funds set aside for burial.
  2. Allow up to two months from the end of the application month to cash in or physically separate funds.
  3. The Individual’s statement is acceptable as verification for the planned use of the funds for burial when commingled with other counted funds.
  4. When completing the Irrevocable Burial Fund provision, which does not include funds for burial that are commingled with funds that are counted toward the resource limit, the individual or a tribal representative for the individual completes the form identified above.

Example: Laurie owns a life insurance policy on her husband with a face value of $1,500 and a cash surrender value (CSV) of $1,000. The CSV is excluded. The burial funds exclusion is reduced by the face value of this life insurance policy, so Laurie cannot set aside additional excluded funds toward his burial. Any other funds she sets aside for his burial will count against the resource limit.

Example: Jack is applying for medical assistance. He bought a life insurance policy on his own life with a face value of $10,000 and a CSV of $1,600. He did not want to designate the policy as burial funds. Since the CSV exceeds the $1,500 life insurance face value (FV) limit and is not designated as burial funds, the $1,600 is applied to the resource limit. Jack also has set aside a bank account of $1,200 for his burial. The $1,200 is excluded for his burial since the cash surrender value of the life insurance policy was not designated as burial funds.

Example: Jack (from Example Two), has the same life insurance policy and burial funds ($10,000 FV, $1,600 CSV, burial funds of $1,200). However, he states he wants to designate the life insurance policy as burial funds. He now can exclude $300 of the CSV from the life insurance policy as burial funds, but the other $1,300 is a countable resource. The $1,200 from his other burial funds were excluded previously and remain excluded. Jack has now reached his entire allowable $1,500 burial funds exclusion. He has $1,300 in countable resources and $1,500 in burial funds exclusions, if he has no other resources.

Example: Jack (from the previous 2 examples) owns the policies already mentioned and his wife owns a life insurance policy on his life with a face value of $100,000 and a CSV of $1,000. Jack’s wife is not applying for any benefits from Medicaid, but because her assets count, we must look at all resources of the couple. She may designate this life insurance policy for a burial funds set-aside, and the entire CSV is excluded. She may also have an additional $500 face value life insurance policy to be used for either life insurance or burial funds exclusion.

Example: Jill has a life insurance policy with a face value of $10,000 and a CSV of $500. She has $1,500 in a savings account set aside for her burial. She also has an irrevocable burial trust valued at $6,000. The irrevocable burial trust does not count as a resource in itself, but it reduces her remaining burial funds exclusion to zero, since it exceeds $1,500. This means the $500 in CSV from the life insurance policy counts toward the resource limit. The $1,500 in the savings account burial fund cannot be excluded as a resource because the $1,500 burial set-aside exclusion was used by the irrevocable burial trust. Jill has $2,000 in countable resources, assuming these accounts are the total resources she owns: $500 from CSV and $1,500 from her burial funds savings account.

Example: Derek recently bought two $50,000 whole life insurance policies on his wife, with a total current CSV of $500. He also owns a term insurance policy on himself, his wife and on each of his three children. The term insurance policies do not count toward the resource limits, since there is no possibility of accruing CSV. If the burial funds set-aside has not been used, Derek could designate the $500 CSV from the whole life policies toward that exclusion.

Example: John has a $2,000 CD. He states that $1,500 is set aside as burial funds and he also plans to use the remaining $500 for burial related expenses. The CD does not have to be cashed or physically separated, because all of the CD is designated for burial related expenses. Five hundred dollars of the CD are countable resources. If any of the funds from the CD were designated or used for anything other than burial related expenses, the entire CD would be countable as a resource and none of it could be excluded under the burial funds exclusion.

Example: Sarah has an irrevocable burial fund established for her to which the representative of her tribe has attested to by completing the appropriate form. Sarah has been an elder in the tribe for many years, and the ceremony of her life at its end will follow the traditions of her culture. At this time the fund includes $8,000, which will be used to help feed the many who will participate for several days. Blankets and other gifts may be offered to tribal elders and extended family members, according to the long-held traditions of her tribe.

WAC 182-512-0550 SSI-related medical -- All other excluded resources.

WAC 182-512-0550 SSI-related medical -- All other excluded resources.

Effective June 4, 2021.

All resources described in this section are excluded resources for SSI-related medical programs. Unless otherwise stated, interest earned on the resource amount is counted as unearned income.

  1. Resources necessary for a person who is blind or disabled to fulfill a self-sufficiency plan approved by the agency.
  2. Retroactive payments from SSI or old age, survivors, and disability insurance (OASDI), including benefits a person receives under the interim assistance reimbursement agreement with the Social Security Administration, are excluded for nine months following the month of receipt. This exclusion applies to:
    1. Payments received by the person, the person's spouse, or any other person financially responsible for the person;
    2. SSI payments for benefits due for the month(s) before the month of continuing payment;
    3. OASDI payments for benefits due for a month that is two or more months before the month of continuing payment; and
    4. Proceeds from these payments as long as they are held as cash, or in a checking or savings account. The funds may be commingled with other funds, but must remain identifiable from the other funds for this exclusion to apply. This exclusion does not apply once the payments have been converted to any other type of resource.
  3. All resources specifically excluded by federal law, such as those described in subsections (4) through (11) of this section as long as such funds are identifiable.
  4. Payments made under Title II of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970.
  5. The excluded resources described in WAC 182-512-0770 and other resources of American Indians/Alaska Natives that are excluded by federal law.
  6. Restitution payment and any interest earned from this payment to persons of Japanese or Aleut ancestry who were relocated and interned during war time under the Civil Liberties Act of 1988 and the Aleutian and Pribilof Islands Restitution Act.
  7. Funds received from the Agent Orange Settlement Fund or any other funds established to settle Agent Orange liability claims.
  8. Payments or interest accrued on payments received under the Radiation Exposure Compensation Act received by the injured person, the surviving spouse, children, grandchildren, or grandparents.
  9. Payments or interest accrued on payments received under the Energy Employees Occupational Illness Compensation Act of 2000 (EEOICA) received by the injured person, the surviving spouse, children, grandchildren, or grandparents.
  10. Payments from:
    1. The Dutch government under the Netherlands' Act on Benefits for Victims of Persecution (WUV).
    2. The Victims of Nazi Persecution Act of 1994 to survivors of the Holocaust.
    3. Susan Walker vs. Bayer Corporation, et al., 96-C-5024 (N.D. Ill.) (May 8, 1997) settlement funds.
    4. Ricky Ray Hemophilia Relief Fund Act of 1998 P.L. 105-369.
  11. The unspent social insurance payments received due to wage credits granted under sections 500 through 506 of the Austrian General Social Insurance Act.
  12. Tax refunds and earned income tax credit refunds and payments are excluded as resources for twelve months after the month of receipt.
  13. Payments from a state administered victim's compensation program for a period of nine calendar months after the month of receipt.
  14. Cash or in-kind items received as a settlement for the purpose of repairing or replacing a specific excluded resource are excluded:
    1. For nine months. This includes relocation assistance provided by state or local government.
    2. Up to a maximum of thirty months, when:
      1. The person intends to repair or replace the excluded resource; and
      2. Circumstances beyond the control of the settlement recipient prevented the repair or replacement of the excluded resource within the first or second nine months of receipt of the settlement.
    3. For an indefinite period, if the settlement is from federal relocation assistance.
    4. Permanently, if the settlement is assistance received under the Disaster Relief and Emergency Assistance Act or other assistance provided under a federal statute because of a catastrophe which is declared to be a major disaster by the President of the United States, or is comparable assistance received from a state or local government or from a disaster assistance organization. Interest earned on this assistance is also excluded from resources. Any cash or in-kind items received as a settlement and excluded under this subsection are available resources when not used within the allowable time periods.
  15. Insurance proceeds or other assets recovered by a Holocaust survivor.
  16. Pension funds owned by an ineligible spouse. Pension funds are defined as funds held in a(n):
    1. Individual retirement account (IRA) as described by the IRS code; or
    2. Work-related pension plan (including plans for self-employed persons, known as Keogh plans).
  17. Cash payments received from a medical or social service agency to pay for medical or social services are excluded for one calendar month following the month of receipt.
  18. SSA- or division of vocational rehabilitation (DVR)-approved plans for achieving self-support (PASS) accounts, allowing blind or disabled persons to set aside resources necessary for the achievement of the plan's goals, are excluded.
  19. Food and nutrition programs with federal involvement. This includes Washington Basic Food, school reduced and free meals and milk programs and WIC.
  20. Gifts to, or for the benefit of, a person under eighteen years old who has a life-threatening condition, from an organization described in section 501 (c)(3) of the Internal Revenue Code of 1986 which is exempt from taxation under section 501(a) of that code, as follows:
    1. In-kind gifts that are not converted to cash; or
    2. Cash gifts up to a total of two thousand dollars in a calendar year.
  21. Veteran's payments made to, or on behalf of, natural children of Vietnam veterans regardless of their age or marital status, for any disability resulting from spina bifida suffered by these children.
  22. The following are among assets that are not resources and as such are neither excluded nor counted:
    1. Home energy assistance/support and maintenance assistance;
    2. Retroactive in-home supportive services payments to ineligible spouses and parents; and
    3. Gifts of domestic travel tickets.
  23. Resources accumulated in a separate account, designated by the client, that result from work activity during the client's enrollment in apple health for workers with disabilities (HWD) program under chapter 182-511 WAC.
  24. Limited to clients who have been or continue to be subject to participation as defined in WAC 182-513-1100 during the public health emergency (PHE), resources accumulated due to not increasing participation in response to section 6008(b) of the Families First Coronavirus Response Act (FFCRA) are excluded for:
    1. The duration of the PHE; and
    2. A period of twelve months after the PHE ends.
  25. Resources listed in the program operations manual system (POMS), not otherwise excluded under this section, are excluded (see SSA POMS Section SI 01130.050 https://secure.ssa.gov/apps10/poms.nsf/lnx/0501130050).

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying Information

  1. An approved Plan for Achieving Self-Support (PASS) for a blind or disabled individual needs to be signed by SSA or DVR staff in order for the resources to be excluded. Resources and income included in the PASS are not counted for eligibility or post-eligibility determinations while the PASS is in place, according to 20 CFR 416.1180 (income) and 20 CFR 416.1225 (resources).
  2. Funds that are excludable by federal law must be identifiable in order to be excluded. This does not mean they must be in a physically separate account, but workers must be able to see that excluded funds have not been used for anything other than the intention of the exclusion.
  3. When excluded funds are commingled with nonexcluded funds and there is a withdrawal from that commingled account, assume that the nonexcluded funds are removed prior to any excluded funds being removed.
  4. Excluded funds contained in a restricted Individual Indian Money (IIM) account includes both money that is held in an IIM account pursuant to a tribal credit hold (withheld with BIA consent to repay a loan) and accounts to minors or incapacitated adults that are supervised on a regular basis by the BIA.
  5. Good sources of information for resource exclusion under Federal law include the:
    1. Social Security Program Operation Manual System (POMS). section 501 (c)(3) of the Internal Revenue Code of 1986 (a chart showing exclusions with references to specific rules), and
    2. Code of Federal Regulations (CFR) at 20 CFR 416.1182 subpart K appendix.

WAC 182-512-0770 SSI-related medical -- American Indian or Alaska Native excluded income and resources.

WAC 182-512-0770 SSI-related medical -- American Indian or Alaska Native excluded income and resources.

Effective April 16, 2015.

  1. The agency excludes the following types of income from being considered when determining eligibility for Washington apple health (WAH) categorically needy (CN) and medically needy (MN) SSI-related programs for American Indians or Alaska Natives:
    1. Distributions from Alaska Native corporations and settlement trusts;
    2. Distributions from any property held in trust, subject to federal restrictions, located within the most recent boundaries of a prior federal reservation, or otherwise under the supervision of the Secretary of the Interior;
    3. Distributions and payments from rents, leases, rights of way, royalties, usage rights, or natural resource extraction and harvest from:
      1. Rights of ownership or possession in any lands described in (b) of this subsection; or
      2. Federally protected rights regarding off-reservation hunting, fishing, gathering, or usage of natural resources.
    4. Distributions resulting from real property ownership interests related to natural resources and improvements that are:
      1. Located on or near a reservation or within the most recent boundaries of a prior federal reservation; or
      2. Resulting from the exercise of federally protected rights related to such real property ownership interests.
    5. Payments resulting from:
      1. Ownership interests in or usage rights to items that have unique religious, spiritual, traditional, or cultural significance; or
      2. Rights that support subsistence or a traditional lifestyle according to applicable tribal law or custom.
    6. Student financial assistance provided under the Bureau of Indian Affairs education programs; and
    7. Any other applicable income exclusion as provided by federal law, regulation, or rule.
  2. The agency excludes the following types of resources from being considered when determining eligibility for WAH-CN and WAH-MN SSI-related programs for American Indians or Alaska Natives:
    1. Property, including real property and improvements, that is:
      1. Held in trust, subject to federal restrictions, or otherwise under the supervision of the Secretary of the Interior; and
      2. Located on a reservation, including any federally recognized Indian tribe's reservation, pueblo, or colony, including:
        1. Former reservations in Oklahoma;
        2. Alaska Native regions established by the Alaska Native Claims Settlement Act; and
        3. Indian allotments on or near a reservation as designated and approved by the Bureau of Indian Affairs of the Department of the Interior.
    2. Property located within the most recent boundaries of a prior federal reservation for any federally recognized tribe not described in (a) of this subsection;
    3. Ownership interests in rents, leases, royalties, or usage rights related to natural resources (including, but not limited to, extraction of natural resources or harvesting of timber, other plants and plant products, animals, fish and shellfish) resulting from the exercise of federally protected rights; and
    4. Ownership interests in or usage rights to items not covered in (a), (b), or (c) of this subsection that have unique religious, spiritual, traditional, or cultural significance or rights that support subsistence or a traditional lifestyle according to applicable tribal law or custom.
  3. When determining eligibility for WAH-CN and WAH-MN SSI-related programs for American Indians or Alaska Natives, the agency counts or excludes amounts received by tribal members from exercise of gaming revenues (per capita distributions) that are retained after the month of receipt based on the type of resource in which the money is retained.  If the amounts are retained in a countable resource (for example, cash, checking account, or savings account), the agency treats the amounts as a countable resource.  If the amounts are converted to an excluded resource (for example, personal property like a refrigerator), the agency treats the amounts as excluded resources.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying Information

  1. Boats and fishing equipment are not counted as resources if used to produce income or if used in Indian Treaty fishing.
  2. Payments made under the Cobell Settlement Agreement for the Land Buy-Back for Tribal Nations are excluded when determining countable income. When determining countable resources, they are excluded for twelve months from the date of receipt. See the Claims Resolution Act of 2010, P.L. 111-291, Section 101 (f) for more information.

Allowable expenses chart

Revised date
Purpose statement

This section gives a listing of allowable medical or remedial services and expenses that are allowed to reduce participation or used in MN spenddown. This is not a complete list, but an aid to use when determining whether a claimed medical expense is allowed to reduce participation or used to meet spenddown.

Allowable expenses  
Medical supplies (e.g. syringes, adult diapers, etc.) and drugs, including OTC drugs prescribed by an M.D., D.O. or A.R.N.P. Cost of, or payments if rental or purchase contract for durable medical equipment, including aids to mobility, rehabilitative aids, prosthetic/orthotic devices, and Electronic Emergency Response Systems (EERS)
Hospital services, emergency room, clinic (including mental health clinics) and nursing facility expenses In-home nursing care if need is documented with a physician's statement
Insulin and its necessary administration devices Blood and its derivatives
Hearing aids and related supplies Oxygen
Medical/dental insurance deductibles & coinsurance charges incurred during the base period Out of State billings for medical services recognized under WA State law
Remedial care such as dialysis helpers Community case management in support of medical services or care
Medical transportation by personal vehicle at the current state reimbursement rate Medical transportation by other means (e.g. bus, taxicab/rideshare, etc.) at the actual fare or fee. May include parking fees
Medically necessary improvements to the home to accommodate a disabled person Other services prescribed by an allowable medical practitioner
Away from home lodging costs related to medical treatment Food and other expenses for a medically necessary service animal

 

Nonallowable expenses  
OTC drugs and medications not prescribed, including medical cannabis, even if it is prescribed Out-of-state billings for medical services not recognized under WA State law
Services obtained out of the US Food, health food and nutritional supplements, unless prescribed
In-home cooking/cleaning services Property maintenance
Trips or retreats Health camps or retreats
Dietetics Unpaid LTC participation incurred while active on an institutional Medicaid program
Commercial diet clinics and gyms Telephone charges
Physical fitness aids unless prescribed for medical services Massage Therapy, unless prescribed (must be provided by licensed practitioner)

Note: When an individual lives in an alternate living facility (ALF) and pays privately to the facility for their care, these charges are not considered a medical expense and cannot be allowed towards meeting spenddown. See WAC 182-513-1205 for rules on how to determine Medicaid eligibility for an individual who is living in a licensed, state contracted alternate living facility.

Long-term care medical expense chart

The Allowable medical expenses is a chart that describes the allowable medical and remedial services allowed to reduce participation in post eligibility for long term care.

Long-term services and supports index

Revised date
Purpose statement

Alphabetical index of Long-term care manual material

A to Z manual for cash and food

ACES manual

Adult abuse and prevention

Apple Health (Medicaid) manual revision log

Applications for LTSS

Authorized Representatives

LTC Change of Circumstances

Community Service Division (CSD) Social Service Manual

Community First Choice

Long-Term Services and Supports

DDA Home and Community Based (HCB) Waivers

DDA Residential Habilitation Centers (RHC)

General Eligibility for LTC

Eligibility Requirements for LTSS

Equal Access - Necessary Supplemental Accommodation (NSA) and Long-Term Care)

Estate Recovery

Exception To Rule (ETR) process due to inability to provide citizenship and/or verification of identity

Excess home equity

Family and dependent allocation

DSHS and HCA forms, WACs, rule-making and useful LTC links

Determining eligibility for noninstitutional coverage in an alternate living facility

Guardianships - deductions to participation, room and board

Hardship Waivers for Long-term care (LTC) services

Home and Community Based (HCB) waivers and programs using HCB waiver rules

DDA Home and Community Based (HCB) Waivers

HCB Waivers, Room and Board, ETRS and bed holds

HCS Home and Community based (HCB) Waivers

Hospice index

Income requirements Index

Excluded income

Institutional status

How Life Estates Affect eligibility

Determining the Value of Life Estates

Third Party Resources and LTC insurance

Long-term Care Partnership

Long-term Care Partnership - Information for Consumers

Long-term Care Partnership - Frequently Asked Questions

Long-term services and supports authorized under Apple Health

Lump sum income

Managed Care and Long-Term Care

Medicaid Personal Care

Allowable Medical Expenses

Medically Needy LTC programs

Medicare and Long-Term Care

Medicare Coinsurance Days

Modified Adjusted Gross Income (MAGI) - Based Institutional Care

Equal Access - Necessary Supplemental Accommodation (NSA) and Long-Term Care

State-funded Long-term Care for Noncitizens

Long-term Services and Supports Authorized under Apple Health

Determining eligibility for noninstitutional coverage in an alternate living facility (G03 or L52 group C and D)

Overview - Long-term care Services and Supports Chart

Program of all-inclusive care for the elderly (PACE)

Participation in a medical facility

Long-Term services and supports Personal Needs Allowance (PNA) chart

Post-Eligibility Index

Reverse mortgage, promissory notes, and loans

Renewals

Resources eligibility index

Available Resources

Reverse Mortgage, Promissory Notes, and Loans

Roads to Community Living

Short Stays

SSI deemed eligible

Standards - LTSS

HCS State-funded Residential Program through the Medical Care Service (MCS) program

State-funded Long-term Care for noncitizens

Third Party Resources and LTC Insurance

Transfer of an asset

Treatment of entrance fees for people residing in continuing care or life care communities

Trusts Index WAC 182-516-0100

DSHS and HCA Forms, WACs, Rule-making, and Useful LTC Links

VA Benefits Chart and VA Information Appendix 4

Verification Requirements

Apple Health (Medicaid) Manual WAC Index

Managed Care and Long-Term Care

Working clients on long-term care programs (Waivers, Residing in a Medical Institution, or MPC)