Clarifying information

HWD allows enrollees to earn and save more money and to purchase health care coverage with monthly premium based on a sliding scale.

Some people may be eligible for HWD, who are not eligible for other SSI-related medical programs, due to their having:

1. Monthly earnings at or above the Substantial Gainful Activity (SGA) level after deducting any impairment related or blind work expenses that have caused any Title II benefit to stop; or
2. Countable income or resources that exceed other program standards including coverage groups that use "institutional" rules to determine eligibility.

For more information go to the Apple Health SSI-related overview.

HWD option for DDA and HCS waiver services

HWD functionality eligible and approved for services from the Developmental Disabilities Administration (DDA) or Home and Community Services (HCS), they pay a monthly premium for all services and do not participate in the cost of services under "institutional" rules. If residing in an alternate living facility, they continue to pay room and board; room and board cannot be paid for with Medicaid funds. As a result, the individual who is working may be able to keep more of his/her earned income. A monthly premium amount is most likely less than the participation amount when using institutional rules. One exception applies to DDA clients who live at home, who may be working, but do not have income and/or resources that require them to enroll in HWD to keep their coverage. They can keep up to the income standard for services at home for their personal needs allowance. DDA resource case managers review client circumstances on an individual basis to determine which option is better for them and communicate this information to designate HWD staff, using the DSHS 15-345 CSO/DDA Communication.

For additional information about HWD and DDA/HCS services, go to Working Clients and LTC.

HWD and other insurance coverage

Like clients approved for coverage under other Apple Health programs, HWD clients may have access to other health insurance coverage. Some may even pay for such coverage out-of-pocket or have it taken out of their earnings. These costs may not be used to reduce countable income for determining eligibility or the monthly premium amount. However, the agency may be able to reimburse the monthly premium for the other insurance after HWD is approved. For related information, see Third Party Liability (TPL).

Clarifying information

Disability determination for Apple Health Non-Grant Medical Assistance (NGMA)

For information on procedures to obtain a determination of disability or blindness that enables adult not receiving federal cash benefits to be related to Medicaid, see the Non-Grant Medical Assistance (NGMA) overview and Non-Grant Medical Assistance (NGMA) examples. 

If the applicant is working and their income (gross income after deductions for impairment related work expenses or blind work expenses) is over the SGA standard or their resources exceed other program standards, forward the application, using the contact information below: 

ALTSA HIU: (All HCS and DDA financial documents)
Home and Community Services
PO BOX 45826
Olympia, WA 98504-5826
FAX: 1-855-635-8305

DDA HWD specialists (maintain HWD cases on DDA services and those not on HCS services)

800-871-9275
DDA LTC Pool: @HWD 17
Office #17

• Brandy Sanchez ACES ID: BJSA
• Jill Hamilton ACES ID: JIHA
• Jeannie Valdez, Supervisor 

HCS HWD specialists (maintain HWD on HCS services and spouses of clients on HCS services)

Region 1 HCS - Pend Oreille, Grant, Adams, Lincoln, Okanogan, Ferry, Douglas, Whitman, Spokane, Klickitat, Yakima, Walla Walla, Franklin, Benton, Garfield, Columbia, Asotin, Kittitas
Spokane HCS Office #57
800-459-0421
TTY 509-568-3697

• Brenda Voss 509-568-3797 ACES ID BRVO
• Jennifer Goldsmith, Supervisor 509-309-9631

Region 2 South HCS - King
Holgate HCS Office #56
206-341-7604 or 800-346-9257
TTY: 800-833-6384

• Cynthia Cheng 206-341-7866 ACES ID CYCH
• Katherine Liu, backup 206-771-2795 ACES ID LIKA
• Anthony "TJ" Bookout, Supervisor 206-341-7865 ACES ID BOAJ

Region 2 North HCS - Snohomish, Whatcom, Skagit, Island
Lynnwood HCS Office #89

• Hanh Nguyen 425-309-0329 ACES ID: HNGU
• Kiona Stubbs backup 425-977-0563 ACES ID: STKJ 
• Rachel Jensen, Supervisor 360-333-0587 ACES ID UMBH

Region 3 North HCS - Pierce, Kitsap, Clallam, Jefferson
Tacoma HCS Office #66
253-476-7200 or 800-442-5129

• Ciravegna Parramore 253-476-7160 ACES ID:PRCI
• Kathi L. DeVay backup 253-476-7266 ACES ID: MNKT
• Paulette Handley, PBS Supervisor 253-476-6832

Region 3 South HCS - Thurston, Mason, Lewis, Cowlitz, Clark, Pacific, Grays Harbor, Skamania, Wahkiakum
Kelso HCS Office #97
1-800-605-7322
TTY: 360-577-7591

• Taylor Padden, Vancouver HCS 360-397-9783 ACES ID PDTA
• Nanette Sanders, Supervisor 253-281-1932
• Patrick Dettling, Centralia HCS backup 360-764-6643  ACES ID DTPA
• Becky Fisher, Centralia HCS backup 360-819-6022 ACES ID FISR

Disability determination for the HWD Medical Improvement Group

To continue eligibility for HWD as a member of the Medical Improvement Group (MIG), an individual must have been eligible and approved for the program as a member of the Basic Coverage Group (BCG). The HWD program manager determines whether an individual meets HWD MIG requirements and consults with DDS staff when appropriate. 

Having the MIG option or coverage group ensures that an individual who continues to have a significant impairment may continue to receive health care services that support their employment. 

Clarifying information

Employment - Basic Coverage Group (BCG)

Individuals do not have to work a certain number of hours or earn a minimum amount of income to be eligible for HWD coverage under the BCG. Individuals who want to participate in the HWD program must provide proof they have earned income.

To satisfy the program requirement of being employed or self-employed, a person must provide proof that the work activity they perform is generating income subject to federal income tax rules. Individuals can meet this requirement by providing evidence that FICA and payroll taxes are taken out of their earnings. 

Self-employment 

Individuals who are self-employed can meet this requirement by providing business records and a copy of Internal Revenue Services (IRS) forms completed and filed, e.g. IRS Schedule SE or IRS Form 1040, Schedule C or Schedule F, showing entries for net earnings or losses. If the person hasn't been in business long enough to file a tax return, detailed records, such as a combination of ledger sheets, receipt books, self-employment worksheets for tracking potential tax liability must be provided. A business license does not in and of itself provide evidence of self-employment.

Self-employment tax

Self-employment tax (SE tax) is a social security and Medicare tax primarily for individuals who work for themselves. Payments of SE tax contribute to an individual's coverage under the social security system. Social security coverage provides retirement, disability, survivor, and hospital insurance (Medicare) benefits. All deductions allowed by the IRS, including depreciation, may be used.

An individual must pay SE tax and file Schedule SE (Form 1040), if the individual has: 

Net earnings from self-employment or $400 or more or church employee income of $108.28 or more.

Self-employment definition - examples

The following examples are taken from the Social Security Administration (SSA) Program Operations Manual System to help determine whether a person meets the program requirement of employment.

Example: #3 - Mrs. Bell reports she started babysitting for her grandchild while her daughter works. Sometimes the child comes to her home, but usually, she goes to her daughter's home because the child's toys and other items are there. She does not baby sit for anyone else. She receives about $20 a week from her daughter.

Although a caregiver is a recognized occupation, Mrs. Bell is not holding herself out as a provider of daycare services, nor does she have intent to produce income. Therefore, Mrs. Bell is not considered self-employed when determining whether she meets the program requirement of employment.

Example: #4 - Mrs. Simon files for SSA benefits. When asked about any income she receives, she says she does baby sit for various neighbors and friends, but does not consider herself as self-employed. She files no tax forms for this income. She began babysitting when her own children were young to make some extra money. She gets new business by word of mouth.

Although Mrs. Simon does not consider herself to be in the daycare business, she meets all of the factors indicating the existence of a trade or business. Therefore, Mrs. Simon is considered to be self-employed when determining whether she meets the program requirement of employment.

Example: #5 - Mr. Lyons, an SSDI recipient, reports that since he needed extra money to meet his rent and food expenses, he started collecting aluminum cans from the street. He redeems them at the recycle center for cash. Sometimes his neighbors or local organizations call him to pick up their cans. He does not file any tax returns, but he thinks he makes about $200 a month.

Since this is an ongoing, regular activity that includes some third party collection pickups and was established with the intent of producing income, it is determined that Mr. Lyons is self-employed. To establish and document this eligibility criteria, Mr. Lyons must provide completed IRS forms or legitimate business records as described above.

Example: #6 - Mr. Kent reports that he earned some money cutting the lawn for one of his neighbors. His car needed some repairs and he did not have the money. His neighbor told Mr. Kent that he could cut his lawn for the month of July for $80. Since he needed the cash to pay for the repair, he decided to cut the lawn. Mr. Kent is not holding himself out as a lawn service. Further, this is not an ongoing regular activity nor does Mr. Kent plan to do this activity to make a profit. He only did it to earn enough to pay for the car repair. Therefore, Mr. Kent is not considered to be self-employed when determining whether he meets the program requirement of employment.

Employment - Medical Improvement Group (MIG)

When reviewing for continued HWD coverage under the MIG group, the 40 hours (per month) work requirement does not apply at this time. Enrollees must continue to meet the employment requirements of the Basic Coverage Group (BCG).

Clarifying information

Countable income - premium amount

States have flexibility when determining the type and amount of cost sharing they require for enrollment in the HWD program with the following exception. States cannot require a premium amount that exceeds 7.5 percent of the enrollee's total income. Income used to calculate HWD premiums includes only that of the person enrolling in the program. If both spouses apply, their premiums are calculated separately using only the income of each spouse. ACES 3G calculates the HWD premium using the program formula and then compares that amount to 7.5 percent of the enrollee's total income. The lesser of the two is sent to the Office of Financial Recovery (OFR) for billing purposes.

Premium example: A person earns $2,065 per month and receives $1,141 SSDI.

Initial premium

If a person applies in one month for HWD coverage, but not approved until the next month, the first monthly premium include costs for both months. Purchasing the initial month is optional.

Example: #7 - An individual applies for HWD on July 10 and provides information on August 6. HWD is approved on August 7 for coverage beginning July 1. The individual receives a bill for the initial premium, which includes charges for July and August.

Changes in premium

Changes in the HWD premium takes effect the first of the following month in which the change is reported and processed as a change in circumstances. Individuals who experience a job loss may choose to continue HWD coverage as described in WAC 182-511-1050 (4)(c).

ACES - OFR interface

The interface between ACES and OFR is used to communicate information regarding premium payments. Nonpayment of premiums triggers the AU to close for Reason Code 342 - Termination/Denial Due to Nonpayment of Premium and imposes a four month sanction.