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Contractor and provider resources
This page contains a variety of behavioral health resources for contractors, providers, and partners.
Important: Effective July 1, 2018, licensing and certification of behavioral health agencies and the Directory of Certified Behavioral Health Services moved to the Department of Health (DOH). Visit the DOH Behavioral Health Agencies page for more information.
On this page
For behavioral health organizations (BHOs)
In 2016, the state began purchasing behavioral health services through regionally operated behavioral health organizations (BHO) through a managed-care structure.
As a result of the transition, the Behavioral Health Data Consolidation (BHDC) project was started with the goal of developing and implementing a combined behavioral healthcare model, ultimately incorporating integrated behavioral health data collection, storage and supporting reporting functions and substance abuse data collection into a database called the Behavioral Health Data System (BHDS). This was done in collaboration with BHO representatives in a workgroup called the Behavioral Health Data Group (BHDG).
The result of this collaboration is the data guide that determines how organizations format and submit data to DBHR:
- Agency number list
- BHDS change summary
- BHDS supplemental data, FAQ
- BHDS version 3.0 data transition guide
- BHDS data guide version 3.0 (effective 4/1/2020 - in PDF or Word format)
- BHDS data guide version 2.2 (effective 4/1/2018)
- BHDS data guide version 2.1 (effective 4/1/2017)
- DMHP NPI list
Transition resources
- BHO contacts for Medicaid services
- BHO and managed care administrators
- BHO-RSA map
- BH system redesign
- Facts for partners: How to refer someone to Medicaid-funded behavioral health services
- For individuals and families: Guide to Medicaid-funded behavioral health services
- Issues, questions, and responses
- NPI usage overview
- List of in-patient providers enrolled in ProviderOne
- MH and SUD agencies in ProviderOne
- RAC list for BHOs
- RSA boundaries memo for Medicaid purchasing (2016 – revised)
- Secure FTP manual
- Timeline for developing BHOs
- Why regionalize Medicaid purchasing for physical and behavioral health care?
For fee-for-service (FFS) treatment
- Debarment statement (certification)
- Federal block grant requirements
- Fee-for-service (FFS) mental health services begins (July 2017)
- AI/AN letter of interest (May 2017)
- CMS waiver approval letter (March 2016)
- Waiver approval letter to SUD providers (March 2016)
- Letter to SUD treatment providers: transition information and guidance (March 2016)
- BHO letter to Tribal leaders (March 2016)
- Letter to SUD treatment providers: fully integrated managed care in Clark and Skamania Counties (March 2016)
- Behavioral Health Data System (BHDS) data guide
- FFS program checklist for AI/AN
- Provider Entry Portal (PEP) user guide
- PEP training webinar
- Sample batch file
- PEP data backup file
- Tutorial for PEP administrators to register as an AI/AN agency
- Tutorial for PEP proxies to complete registration as an AI/AN
- Tutorial for PEP primary/backup staff
- Treatment and Assessment Report Generation Tool (TARGET)
For substance use prevention
- Online reporting system
- SUD prevention services sample contract (2015-2017)
- Tools for prevention professionals
System for Communicating Outcomes, Performance and Evaluation (SCOPE)
SCOPE is a reporting tool that allows you to run both mental health and substance use related reports based on the CIS and TARGET data.
SCOPE gives users several analysis tools and features:
- Charting: after generating custom tables in the analyzer, most of you have the option of viewing the results as a chart. Vertical or horizontal bar charts, grouped bar charts, and line plots are all available.
- Saved queries: for routine monitoring, many of you run the same query month after month as the data is updated. SCOPE allows you to save queries and rerun them with a single click of a mouse.
- Expanded access: regardless of your role in the treatment system, if you are a registered user of SCOPE you will be able to generate results for the state as a whole, any county or BHO in the state, and any treatment agency. To protect patient confidentiality, if you are generating results for a county or agency you are not associated with, the results will be rounded to the nearest multiple of five.
To register, visit the SCOPE data tools website.
