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Dependent verification

What is dependent verification?

Dependent verification helps make sure the SEBB Program covers only people who qualify.

If you are enrolling dependents in SEBB benefits, in most cases, you will be required to provide evidence of your dependents' eligibility before they can be enrolled under your coverage.

A few exceptions apply to the dependent verification process:

  • Extended dependent children are reviewed through a separate process.
  • Previous dependent verification data verified by the Public Employees Benefits Board (PEBB) Program may be used when a subscriber moves from PEBB Program coverage to SEBB Program coverage and is requesting to enroll an eligible dependent who has been previously verified under the PEBB Program.

We will not enroll a dependent if we cannot verify their eligibility.  We reserve the right to review eligibility at any time.

Who needs to provide verification documents?

Employees

When you enroll a dependent to your SEBB coverage, you must provide valid dependent verification documents as proof of their eligibility within the SEBB Program's enrollment timelines. 

SEBB Continuation Coverage subscribers

Dependent verification documents are only required if you are enrolling a partner established through a state-registered domestic partnership or a legal union.

What are valid dependent verification documents?

Birth certificates, adoption decrees, tax returns, and parenting plans are among the types of documents you can use to prove eligibility. All documents must be submitted in English. Documents written in a foreign language must include a translated copy prepared by a professional translator and certified with a notary public seal.

If you are enrolling a spouse, provide a copy of (choose one):

  • The most recent year’s federal tax return filed jointly that lists the spouse (black out financial information)
  • The most recent year's federal tax returns for you and your spouse if filed separately (black out financial information)
  • A marriage certificate and evidence that the marriage is still valid, such as a utility bill or bank statement, within the past six months showing both your and your spouse’s name (black out any financial information).
  • Petition for dissolution/invalidity of marriage
  • Legal separation notice
  • Defense Enrollment Eligibility Reporting System (DEERS) registration
  • Valid J-1 or J-2 visa issued by the U.S. government

If enrolling a state-registered domestic partner, attach a SEBB Declaration of Tax Status to indicate whether your state-registered domestic partner qualifies as a dependent for tax purposes under IRC Section 152, as modified by IRC Section 105(b).

In addition, provide a copy of (choose one):

  • A certificate/card of a state-registered domestic partnership or a legal union and evidence that the partnership is still valid, such as a utility bill within the last 6 months showing both your and your partner’s name (black out any financial information).
  • Petition for invalidity (annulment) of state-registered domestic partnership or legal union
  • Petition for dissolution of a state-registered domestic partnership or a legal union
  • Legal separation notice of a state-registered domestic partnership or a legal union
  • Valid J-1 or J-2 visa issued by the U.S. government

If you are enrolling an extended dependent also submit the SEBB Extended Dependent Certification.

If you are enrolling a child, provide a copy of (choose one):

  • The most recent year’s federal tax return that includes the child as a dependent (black out financial information)
    Note: You can submit one copy of your tax return as a verification document for several family members that require verification.
  • Birth certificate (or hospital certificate with the child’s footprints on it) showing the name of the parent who is the subscriber, the subscriber’s spouse or state-registered domestic partner
    Note: If the dependent is the subscriber’s stepchild, the subscriber must also verify the spouse or state-registered domestic partner in order to enroll the child, even if not enrolling the spouse or state-registered domestic partner in SEBB insurance coverage.
  • Certificate or decree of adoption showing the name of the parent who is the subscriber, the subscriber's spouse, or the subscriber’s state registered domestic partner
  • Court-ordered parenting plan
  • National Medical Support Notice
  • Defense Enrollment Eligibility Reporting System (DEERS) registration
  • Valid J-2 visa issued by the U.S. government

If you are applying for a first-time certification of a currently enrolled child's disability status after they turn age 26, or first-time certification of a newly enrolled child with a disability age 26 or older, you must submit the SEBB Certification of a Child with a Disability.

Employees

Your SEBB Certification of a Child with a Disability must be received by the medical plan you elect or the SEBB Program if your child is only enrolling dental and/or vision coverage. If applicable, your medical plan will provide input to the SEBB Program. The form must be received as described below:

Newly eligible employees
  • No later than 31 days after becoming eligible for benefits.
Currently eligible employees no later than
Currently enrolled child turning age 26
  • No later than 60 days after the child with a disability turns age 26.

SEBB Continuation Coverage (COBRA or Unpaid Leave) subscribers

Your SEBB Continuation Coverage Election/Change form must be received by the SEBB Program. Your SEBB Certification of a Child with a Disability must also be received by the medical plan you elected or the SEBB Program (if the child is enrolling only in dental and/or vision coverage). If applicable, your medial plan will provide input to the SEBB Program. The forms must be received as described below:

Current continuation coverage subscribers no later than
Currently enrolled child turning 26
  • No later than 60 days after the child with a disability turns age 26.

Recertification: Your medical plan or the SEBB Program periodically requests review of your currently enrolled child's disability status following a previous certification. The SEBB Certification of a Child with a Disability must be received by the medical plan or SEBB Program (if your child is only enrolled in enrolled in dental and/or vision coverage) by the child's scheduled SEBB health plan coverage termination date listed in the letter you received requesting the recertification. See Policy 36-1: Certifying eligibility for a dependent child with a disability who is age 26 or older for more information.

How do I submit verification documents?

You can submit documentation in one of the following ways:

Employees

  • Upload dependent verification documents in SEBB My Account, or
  • Provide documents directly to your payroll or benefits office.

SEBB Continuation Coverage subscribers

  • Provide documents to the SEBB Program.