Public school districts

Information for public school districts performing Medicaid administrative activities that help individuals to apply for and access Medicaid covered services.

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The Public School District Medicaid Administrative Claiming (MAC) program provides public schools with partial reimbursement for the time their staff spend performing administrative activities that support the State’s Medicaid Plan.

Examples of eligible administrative activities include:

  • Arranging and coordinating transportation or translation/interpretation for Medicaid covered services.
  • Assisting individuals in applying for or renewing Medicaid coverage.
  • Attending/presenting training tied to Medicaid covered services.
  • Developing, planning, or creating programs that increase access to Medicaid covered services.
  • Explaining and linking individuals and their families to Medicaid covered services. Referral to or assistance in accessing Medicaid covered services.

The Health Care Authority (HCA) manages the MAC program in Washington State and is responsible for program oversight and monitoring. HCA is available to provide program assistance and conduct training as needed.

Random Moment Time Study (RMTS)

School district staff participate in a quarterly Random Moment Time Study (RMTS) to determine the amount of time they spend performing eligible administrative activities. The RMTS assigns “moments” to participants throughout the quarter. A moment is a four-question survey followed by a brief narrative description summarizing the activity performed on a given day at a specific one-minute interval of time.

The University of Massachusetts Medical School (UMMS) operates the web-based time study. UMMS is available to provide system related technical assistance and training as needed.

    Notice: The UMMS system undergoes regular updates and maintenance. Please note manuals and resources will be revised as needed.

    Resources

    This section contains resources that will help MAC coordinators manage the program, RMTS participants navigate the system, and interested districts answer questions about the program.

    Use the down-arrow on the accordion for the resource group you would like to view. Each resource group breaks the resources down into subcategories to help further refine your search.

    Have questions?

    If you have questions, comments, or suggestions for the MAC program please use the MAC contact information below. For RMTS system questions or log in/access issues, use the UMMS contact information below.

    Name

    Mailing address

    Email / phone

    HCA's Medicaid Administrative Claiming (MAC)

    PO Box 45530
    Olympia, WA 98504-5530

    Email: MAC@hca.wa.gov

    University of Massachusetts Medical School (UMMS)

    Center for Health Care Financing
    33 South Street
    Shrewsbury, MA 01545

    Email: MedicaidAdmMatch@umassmed.edu
    Phone: 1-800-535-6741, option 6
    Business hours: 4 a.m. - 4 p.m. (Pacific)

    Contact

    MAC program specialists

    Email: Jonathan Rush
    Phone: 360-725-1842

    Email: Laura Pierpoint
    Phone: 360-725-1665

    Email: Kevin Curry
    Phone: 360-725-1589

    Email: Katherine Hudson
    Phone: 360-725-1950