Public school districts

The Public School District Medicaid Administrative Claiming (MAC) program provides public schools with partial reimbursement for the time their staff spend performing administrative activities that support the State's Medicaid Plan.

Examples of eligible administrative activities include:

• Arranging and coordinating transportation or translation/interpretation for Medicaid covered services.
• Assisting individuals in applying for or renewing Medicaid coverage.
• Attending/presenting training tied to Medicaid covered services.
• Developing, planning, or creating programs that increase access to Medicaid covered services.
• Explaining and linking individuals and their families to Medicaid covered services. Referral to or assistance in accessing Medicaid covered services.

The Health Care Authority (HCA) manages the MAC program in Washington State and is responsible for program oversight and monitoring. HCA is available to provide program assistance and conduct training as needed.

Random Moment Time Study (RMTS)

School district staff participate in a quarterly Random Moment Time Study (RMTS) to determine the amount of time they spend performing eligible administrative activities. The RMTS assigns "moments" to participants throughout the quarter. A moment is a four-question survey followed by a brief narrative description summarizing the activity performed on a given day at a specific one-minute interval of time.

The University of Massachusetts Medical School (UMMS) operates the web-based time study. UMMS is available to provide system related technical assistance and training as needed.

Resources

This section contains resources that will help MAC coordinators manage the program, RMTS participants navigate the system, and interested districts answer questions about the program.

Use the down-arrow on the accordion for the resource group you would like to view. Each resource group breaks the resources down into subcategories to help further refine your search.

Coordinators

Manuals and guides	Webinars and videos	Handouts
Coordinator manual (July 2020)	Claiming 101 (pdf)	Coordinator calendar 2022-2023
	Claiming file extract (video)	Coordinator calendar list 2022-2023
	Claiming file pre-upload (video)	CPE Excel File
	MAC coordinator RMTS training webinar	MAC indirect cost fact sheet
	School MAC coordinator RMTS August 2022	Sample A-19 (see RMTS Coordinator Manual
		System requirements
		MAC claiming designee form
		Salary and benefit template
		Instructions for salary and benefit upload

Participants

Trainings and videos	Handouts
Answering a moment (video)	Participant quick reference guide
Complete and certify (video)	RMTS participant implementation training (pdf)
Forgot password (video)	RMTS mobile help sheet
RMTS participant implementation training (video)	RMTS Annual training reference sheet

Nonparticipating districts

Handouts	Contract
MAC one page handout	School district contract template

Have questions?

If you have questions, comments, or suggestions for the MAC program please use the MAC contact information below. For RMTS system questions or log in/access issues, use the UMMS contact information below.