Consultations and meetings

Tribal consultations and roundtables

Look below to see upcoming meeting dates and materials from previous meetings.

What is the difference between a roundtable and a consultation?

At a roundtable, the main goal is to give and receive information.
At a consultation, the main goals are to address issues and concerns, and make decisions.

Tribes or the Health Care Authority (HCA) can initiate consultations and roundtables.

Regularly scheduled meetings

Please send us your suggestions for meeting topics or ask to be added to our contact list.

Monthly tribal meeting
(with HCA and DSHS Behavioral Health Administration)

Who: Tribal leaders and health care providers
When: First Wednesday of the month, 9 a.m. to 12 p.m.
Where: By webinar or in person at:
Health Care Authority
Cherry Street Plaza
626 8th Avenue SE
Olympia, WA 98504
Directions to HCA

Tribal compliance and operations workgroup

Who: Tribal health care billing staff
When: Second Wednesday of the month, 9 a.m. to 11 a.m.
Where: By webinar or in person at:
Health Care Authority
Cherry Street Plaza
626 8th Avenue SE
Olympia, WA 98504
Directions to HCA

Tribes-managed care organizations (MCOs) meeting

Who: Tribal health programs and MCOs discuss issues regarding managed care services, coverage, and payment to tribal health programs, including urban Indian health organizations
When: Quarterly (March 13, June 12, September 11, December 11, 2019), 9 a.m. to 12 p.m.
Where: By webinar or in person at:
Health Care Authority
Cherry Street Plaza
626 8th Avenue SE
Olympia, WA 98504
Directions to HCA

2019 Meetings

List of 2019 monthly meetings

Date	Meeting type	Key topics	Related materials
March 13, 2019	Tribal compliance and operations workgroup Tribes-managed care organizations (MCOs) meeting RSVP to attend in person or by webinar
March 6, 2019	Monthly tribal meeting Tribal consultation RSVP to attend in person or by webinar	Presentation: Northwest Mental Health Technology Transfer Center and Northwest Prevention Technology Transfer Center Tribal substance abuse disorder attestation and accreditation Tribal media campaign	Slide deck (3/6/2019)
March 1, 2019	Roundtable	Washington Apple Health (Medicaid) as Tribal Federally Qualified Health Center	Slide deck (3/1/2019)
February 13, 2019	Tribal compliance and operations workgroup	Well child visits and foster care clients Medicare crossovers in Pay1 system Intergovernmental transfer, Federal Medical Assistance Percentages (non-American Indian/Alaska Native)	Slide deck (2/13/2019)
February 6, 2019	Monthly tribal meeting	Department of Health and Health Care Authority updates Substance use disorder peer support Medicaid State Plan amendment Tribal evaluation and treatment plan recommendations	Slide deck (2/6/2019)
January 9, 2019	Tribal compliance and operations workgroup	Intergovernmental transfer, Federal Medical Assistance Percentages (non-American Indian/Alaska Native) 2018 snapshot	Slide deck (1/9/2019)
January 2, 2019	Monthly tribal meeting	Department of Health and Health Care Authority updates Tribal evaluation and treatment subcommittee	Slide deck (1/2/2019)

Past meetings

2018

Date	Meeting type	Key topics	Related materials
December 12, 2018	Tribal compliance and operations workgroup Tribes-managed care organizations (MCOs) meeting	Diabetic education Intergovernmental transfer (non-American Indian/Alaska Native), substance use disorder encounters Disclosure of ownership	Slide deck (12/12/2018)
December 5, 2018	Monthly tribal meeting Roundtable on behavioral health provider certification	Missing Native women Health Care Authority and Department of Health updates	Slide deck (12/5/2018)
November 14, 2018	Monthly tribal meeting	Integrated managed care implementation Beacon Health, administrative service organization for crisis system Certified public expenditure for tribal outpatient substance abuse disorder services to non-AI/AN	Slide deck (11/14/2018)
November 14, 2018	Canceled Tribal compliance and operations workgroup		No slide deck
October 10, 2018	Tribal compliance and operations workgroup	Electronic Health Record Incentive Payment Program	Slide deck (10/10/2018)
October 3, 2018	Monthly tribal meeting	TARGET replacement planning Patient decision-making aids Vaping prevention	Slide deck (10/3/2018)
September 21, 2018	Tribal workgroup	Substance use disorder consent management
September 21, 2018	Tribal workgroup	Health Care Authority contracting with Tribes
September 12, 2018	Tribal consultation	Compliance and program integrity	Slide deck (9/12/2018)
September 12, 2018	Tribal compliance and operations workgroup Tribes-managed care organizations (MCOs) meeting	Dental managed care Prior authorization submission rate Tribe and MCO discussion	Slide deck (9/12/2018)
September 5, 2018	Monthly tribal meeting	Behavioral health updates Substance abuse block grant data Substance use disorder peer support	Slide deck (9/5/2018)
August 8, 2018	Tribal compliance and operations workgroup	Pharmacy (point-of-sale) Incident to guidelines	Slide deck (8/8/2018)
August 1, 2018	Monthly tribal meeting	Tribal roundtable: Substance abuse block grant renewal Long-term care report roundtable	Slide deck (8/1/2018)
July 11, 2018	Canceled Tribal compliance and operations workgroup		No slide deck
July 3, 2018	Monthly tribal meeting	Opioid guidelines and policies SAMHSA grants DOH tribal representative DOH Health Youth Survey	Slide deck (7/3/2018)
June 13, 2018	Tribal compliance and operations workgroup Tribes-managed care organizations (MCOs) meeting	ITU and managed care plans Dental managed care Adult preventive visits	Slide deck (6/13/2018)
June 6, 2018	Monthly tribal meeting	Health Care Authority and Division of Behavioral Health and Recovery integration (House Bill 1388) Department of Health's opioid response plan	Slide deck (6/6/2018)
May 9, 2018	Canceled Tribal compliance and operations workgroup		No slide deck
April 30, 2018	Tribal consultation	Health Care Authority and Division of Behavioral Health and Recovery integration (House Bill 1388)	Slide deck (4/30/2018)
April 30, 2018	Monthly tribal meeting (for May)	Collaborative care model Medicaid transformation	Slide deck (4/30/2018)
April 11, 2018	Tribal compliance and operations workgroup	Encounter billing Clinic contact information for managed care organizations ProviderOne payment snapshot	Slide deck (4/11/2018)
April 5, 2018	Tribal consultation	Dental managed care request for proposals and evaluation questions	Slide deck (4/5/2018)
April 5, 2018	Monthly tribal meeting	Tribal affairs projects Programs moving from Department of Social and Health Services to Health Care Authority and Department of Health	Slide deck (4/5/2018)
March 14, 2018	Tribal compliance and operations workgroup Tribes-managed care organizations (MCOs) meeting	Multiple encounters on same date Health care professionals and ProviderOne Point-of-contact lists Paying for services/Indian Health Service rate	Slide deck (3/14/2018)
March 7, 2018	Monthly tribal meeting	Care coordination tool for health and social service programs Tribal roundtable 1: Dental managed care request for proposals	Slide deck (3/7/2018)
February 14, 2018	Tribal compliance and operations workgroup	State plan amendment: All-inclusive rate	Slide deck (2/14/2018)
February 7, 2018	Monthly tribal meeting	Encounter rates Integrated managed care Fee-for-service behavioral health program	No slide deck
February 2, 2018 2-4 p.m.	Tribal consultation	Medicaid reimbursement for dental health aide therapists	Slide deck (2/2/2018)
January 22, 2018 1-3 p.m.	Tribal consultation	Section 1115 waiver amendment	Slide deck (1/22/2018)
January 10, 2018	Canceled Tribal compliance and operations workgroup	State Plan amendment	No slide deck
January 3, 2018	Monthly tribal meeting	Guest speaker: U.S. Social Security Administration Medicaid managed care for dental Community support/Medicaid transformation	Slide deck (1/3/2018)

2017

Date	Meeting type	Key topics	Related materials
December 13, 2017	Canceled Tribes-managed care organizations (MCOs) meeting		No slide deck
December 13, 2017	Canceled Tribal compliance and operations workgroup		No slide deck
December 6, 2017	Monthly tribal meeting	Wraparound with Intensive Services (WISe) Collaborative care model Updates: Children's health insurance model and State Plan amendment Roundtable 1: 1115/1915(b) waiver amendments	Slide deck (12/6/2017)
November 8, 2017	Tribal compliance and operations workgroup	State Plan amendment Medication assisted treatment Electronic authorization submissions testing	Slide deck (11/8/2017)
November 7, 2017	Monthly tribal meeting	Apple Health core connections (for foster care) Medicaid demonstration, 115 waiver, and State Plan amendments Integrated managed care	Slide deck (11/7/2017)
October 23, 2017	Canceled Monthly tribal meeting
October 11, 2017	Tribal compliance and operations workgroup	Updated tribal billing guide MCO payments Opioid prescribing Adult preventive services	Slide deck (10/11/2017)
September 25, 2017	Monthly tribal meeting	Schedule changes for monthly meetings New HCA opioid prescribing policy Oral health connections pilot project Integrated managed care	Slide deck (9/25/2017)
September 13, 2017	Canceled Tribal compliance and operations workgroup		No slide deck
August 28, 2017	Monthly tribal meeting	Discussion with HCA Interim Director Lou McDermott Medicaid Transformation Demonstration: Update on Initiative 3 Tribal design funds	Slide deck (8/28/2017)
August 9, 2017	Tribal compliance and operations workgroup	Medicaid suspension for incarcerated clients Behavioral health managed care changes ProviderOne billing	Slide deck (8/9/2017)
July 24, 2017	Monthly tribal meeting	Medicaid transformation waiver: Delivery System Reform Incentive Payments (DSRIP) program Tribal protocol	Slide deck (7/24/2017)
July 12, 2017	Canceled Tribal compliance and operations workgroup		No slide deck
June 26, 2017	Monthly tribal meeting	Mental health fee-for-service SAMHSA block grant biennial plan	Slide deck (6/26/2017)
June 14, 2017	Tribal compliance and operations workgroup	CY 2017 payment snapshot	Slide deck (6/14/2017)
June 14, 2017	Tribes/MCOs meeting (quarterly)		Slide deck (6/14/2017)
May 22, 2017	Monthly tribal meeting	Medicaid transformation waiver tribal protocol Medicaid administrative billing Maternity support services/infant case management Fully integrated managed care	Slide deck (5/22/2017)
May 10, 2017	Tribal compliance and operations workgroup	Maternity support services ProviderOne Clients with commercial insurance	Slide deck (5/10/2017)
April 24, 2017	Monthly tribal meeting	Medicaid transformation waiver update AIHC request: Tribal centric behavioral health summit IMD rule change	Slide deck (4/24/2017)
April 12, 2017	Tribal compliance and operations workgroup	ProviderOne updates	Slide deck (4/12/2017)
March 27, 2017	Monthly tribal meeting	Open forum	No slide deck
March 8, 2017	Tribal compliance and operations workgroup	CMS guidance on services provided outside clinic facility ProviderOne updates	Slide deck (3/8/2017)
March 8, 2017	Tribes/MCOs meeting (quarterly)	Open forum	No slide deck
February 27, 2017	Monthly tribal meeting	Bree Collaborative/Opioid Use Disorder Treatment Committee Mental health fee-for-service updates Veterans Affairs resources on traumatic brain injury Medicaid transformation waiver updates	Slide deck (2/27/2017)
February 8, 2017	Canceled Tribal compliance and operations workgroup		No slide deck
January 23, 2017	Monthly tribal meeting	ATTC Network/NWATTC tribal feedback on training needs Mental health fee-for-service Medicaid transformation waiver updates Home health program	Slide deck (1/23/2017)
January 11, 2017	Tribal compliance and operations workgroup	Tribal oversight for program integrity and compliance ProviderOne updates and statistics	Slide deck (1/11/2017)

2016

Date	Meeting type	Key topics	Related materials
December 14, 2016	Tribal compliance and operations workgroup	ProviderOne updates Medicaid provider ownership and disclosure requirements Top 5 claims denials	Slide deck (12/14/2016)
December 12, 2016	Monthly tribal meeting	Mental health fee-for-service implementation Medicaid transformation demonstration (1115 waiver) Medicaid suspension and care coordination for institutionalized	Slide deck (12/12/2016)
December 5, 2016	Consultation	Medicaid transformation demonstration (1115 waiver)	No slide deck
November 28, 2016	Canceled Monthly tribal meeting		No slide deck
November 22, 2016	Tribal consultation	Medicaid dental legislative report	No slide deck
November 9, 2016	Canceled Tribal compliance and operations workgroup		No slide deck
November 8, 2016	Roundtable #3	Medicaid transformation demonstration (1115 waiver)	Slide deck (11/8/2016)
November 4, 2016	Roundtable #2	Medicaid transformation demonstration (1115 waiver)	Slide deck (11/4/2016)
October 26, 2016	Roundtable #1	Medicaid transformation demonstration (1115 waiver)	Slide deck (10/26/2016)
October 24, 2016	Canceled Monthly tribal meeting		No slide deck
October 12, 2016	Tribal compliance and operations workgroup	Managed care enrollment changes Maternity support services ProviderOne updates and statistics	Slide deck (10/12/2016)
October 11, 2016	Medicaid transformation demonstration waiver webinar	Medicaid transformation demonstration (1115 waiver)	Slide deck (10/11/2016)
September 26, 2016	Monthly tribal meeting	BHO-Tribal state convening workgroup AIHC biennial health summit workgroup updates Tribal issues grid Medicaid transformation demonstration (1115 waiver)	Slide deck (9/26/2016) Medicaid transformation waiver slide deck
September 14, 2016	Tribal compliance and operations workgroup	Nonemergency transportation NCCI: SUD and medical services ProviderOne updates and statistics	Slide deck (9/14/2016)
August 22, 2016	Monthly tribal meeting	DBHR Medical necessity Intergenerational trauma BHO ombuds training Workgroups BHO-Tribal Mental health carve-out planning	Slide deck (8/22/2016)
August 10, 2016	Tribal compliance and operations workgroup	SUD group therapy update Mental health peer counseling Hepatitis C treatment	Slide deck (8/10/2016)
July 25, 2016	Monthly tribal meeting	Medicaid state plan amendments Medicaid transformation waiver BHO-tribal	Slide deck (7/25/2016)
July 13, 2016	Tribal compliance and operations workgroup	Paper claims Apple Health incorrect claims denials Billing issues	Slide deck (7/13/2016)
June 27, 2016	Tribal monthly meeting and Roundtable	Follow-up from 1915(b) waiver consultation #2 Medicaid transformation waiver Roundtable: SAMHSA block grant	Slide deck (6/27/2016)
June 22, 2016	Tribal consultation	Medicaid 1915(b) waiver renewal	Slide deck (6/22/2016)
June 3, 2016	Tribal consultation	Medicaid 1915(b) waiver renewal	Slide deck (6/3/2016)
May 23, 2016	Monthly tribal meeting	Accountable Communities of Health 100% FMAP expansion Medicaid administrative claiming Partnership Access Line (PAL) SUD billing and provider resources Date review for AI/AN mental health Upcoming consultation for SAMHSA block grant application Roundtable: 1915(b) waiver renewal and related work	Slide deck (5/23/2016) Proposals and options
May 11, 2016	Billing workgroup	Tribal Affairs updates	Slide deck (5/11/2016)
April 25, 2016	Monthly tribal meeting	Foster care managed care program Data review process for AI/AN mental health Inclusion of residential SUD to IHS encounter rate 1915(b) waiver renewal and related work	Slide deck (4/25/2016) Tribal issues grid
March 28, 2016	Monthly tribal meeting	1915(b) waiver amendment BHO and MCO contracts and Indian addenda ITU issues grid	Slide deck (3/28/2016) BHO Indian addendum MCO Indian addendum
March 16, 2016	Billing workgroup	Tribal Affairs updates	Slide deck (3/16/2016)
February 22, 2016	Monthly tribal meeting and Roundtable	Requests for tribal representatives: Healthier WA AIM Advisory Group Governor's Behavioral Health Integration Task Force Healthier Washington and Medicaid Transformation waiver Medicaid roundtable: Apple Health for foster children - managed care MCO and BHO contracts and Indian Addenda Behavioral Health	Slide deck (2/22/2016)
February 10, 2016	Billing workgroup	Tribal Affairs updates	Slide deck (2/10/2016)
January 13, 2016	Billing workgroup	Tribal Affairs updates	Slide deck (1/13/2016)