Consultations and meetings

Tribal consultations and roundtables

Look below to see upcoming meeting dates and materials from previous meetings.

What is the difference between a roundtable and a consultation?

At a roundtable, the main goal is to give and receive information.
At a consultation, the main goals are to address issues and concerns, and make decisions.

Tribes or the Health Care Authority (HCA) can initiate consultations and roundtables.

Regularly scheduled meetings

Please send us your suggestions for meeting topics or ask to be added to our contact list.

Monthly tribal meeting
(with HCA and DSHS Behavioral Health Administration)

Who: Tribal leaders and health care providers
When: First Wednesday of the month, 9 a.m. to 12 p.m.
Where: By webinar or in person at:
Health Care Authority
Cherry Street Plaza
626 8th Avenue SE
Olympia, WA 98504
Directions to HCA

Tribal compliance and operations workgroup

Who: Tribal health care billing staff
When: Second Wednesday of the month, 9 a.m. to 11 a.m.
Where: By webinar or in person at:
Health Care Authority
Cherry Street Plaza
626 8th Avenue SE
Olympia, WA 98504
Directions to HCA

Tribes-managed care organizations (MCOs) meeting

Who: Tribal health programs and MCOs discuss issues regarding managed care services, coverage, and payment to tribal health programs, including urban Indian health organizations
When: Quarterly (March 14, June 13, September 12, and December 12, 2018)
Where: By webinar or in person at:
Health Care Authority
Cherry Street Plaza
626 8th Avenue SE
Olympia, WA 98504
Directions to HCA

2018 Meetings

Date	Meeting type	Key topics	Related materials
December 12, 2018	Tribal compliance and operations workgroup RSVP to attend in person or by webinar
December 5, 2018	Monthly tribal meeting RSVP to attend in person or by webinar
November 14, 2018	Monthly tribal meeting	Integrated managed care implementation Beacon Health, administrative service organization for crisis system Certified public expenditure for tribal outpatient substance abuse disorder services to non-AI/AN	Slide deck
November 14, 2018	Canceled Tribal compliance and operations workgroup		No slide deck
October 10, 2018	Tribal compliance and operations workgroup	Electronic Health Record Incentive Payment Program	Slide deck
October 3, 2018	Monthly tribal meeting	TARGET replacement planning Patient decision-making aids Vaping prevention	Slide deck
September 21, 2018	Tribal workgroup	Substance use disorder consent management
September 21, 2018	Tribal workgroup	Health Care Authority contracting with Tribes
September 12, 2018	Tribal consultation	Compliance and program integrity	Slide deck
September 12, 2018	Tribal compliance and operations workgroup Tribes-managed care organizations (MCOs) meeting	Dental managed care Prior authorization submission rate Tribe and MCO discussion	Slide deck
September 5, 2018	Monthly tribal meeting	Behavioral health updates Substance abuse block grant data Substance use disorder peer support	Slide deck
August 8, 2018	Tribal compliance and operations workgroup	Pharmacy (point-of-sale) Incident to guidelines	Slide deck
August 1, 2018	Monthly tribal meeting	Tribal roundtable: Substance abuse block grant renewal Long-term care report roundtable	Slide deck
July 11, 2018	Canceled Tribal compliance and operations workgroup		No slide deck
July 3, 2018	Monthly tribal meeting	Opioid guidelines and policies SAMHSA grants DOH tribal representative DOH Health Youth Survey	Slide deck
June 13, 2018	Tribal compliance and operations workgroup Tribes-managed care organizations (MCOs) meeting	ITU and managed care plans Dental managed care Adult preventive visits	Slide deck
June 6, 2018	Monthly tribal meeting	Health Care Authority and Division of Behavioral Health and Recovery integration (House Bill 1388) Department of Health's opioid response plan	Slide deck
May 9, 2018	Canceled Tribal compliance and operations workgroup		No slide deck
April 30, 2018	Tribal consultation	Health Care Authority and Division of Behavioral Health and Recovery integration (House Bill 1388)	Slide deck
April 30, 2018	Monthly tribal meeting (for May)	Collaborative care model Medicaid transformation	Slide deck
April 11, 2018	Tribal compliance and operations workgroup	Encounter billing Clinic contact information for managed care organizations ProviderOne payment snapshot	Slide deck
April 5, 2018	Tribal consultation	Dental managed care request for proposals and evaluation questions	Slide deck
April 5, 2018	Monthly tribal meeting	Tribal affairs projects Programs moving from Department of Social and Health Services to Health Care Authority and Department of Health	Slide deck
March 14, 2018	Tribal compliance and operations workgroup Tribes-managed care organizations (MCOs) meeting	Multiple encounters on same date Health care professionals and ProviderOne Point-of-contact lists Paying for services/Indian Health Service rate	Slide deck
March 7, 2018	Monthly tribal meeting	Care coordination tool for health and social service programs Tribal roundtable 1: Dental managed care request for proposals	Slide deck
February 14, 2018	Tribal compliance and operations workgroup	State plan amendment: All-inclusive rate	Slide deck
February 7, 2018	Monthly tribal meeting	Encounter rates Integrated managed care Fee-for-service behavioral health program	No slide deck
February 2, 2018 2-4 p.m.	Tribal consultation	Medicaid reimbursement for dental health aide therapists	Slide deck
January 22, 2018 1-3 p.m.	Tribal consultation	Section 1115 waiver amendment	Slide deck
January 10, 2018	Canceled Tribal compliance and operations workgroup	State Plan amendment	No slide deck
January 3, 2018	Monthly tribal meeting	Guest speaker: U.S. Social Security Administration Medicaid managed care for dental Community support/Medicaid transformation	Slide deck

Past meetings

2017

Date	Meeting type	Key topics	Related materials
December 13, 2017	Canceled Tribes-managed care organizations (MCOs) meeting		No slide deck
December 13, 2017	Canceled Tribal compliance and operations workgroup		No slide deck
December 6, 2017	Monthly tribal meeting	Wraparound with Intensive Services (WISe) Collaborative care model Updates: Children's health insurance model and State Plan amendment Roundtable 1: 1115/1915(b) waiver amendments	Slide deck
November 8, 2017	Tribal compliance and operations workgroup	State Plan amendment Medication assisted treatment Electronic authorization submissions testing	Slide deck
November 7, 2017	Monthly tribal meeting	Apple Health core connections (for foster care) Medicaid demonstration, 115 waiver, and State Plan amendments Integrated managed care	Slide deck
October 23, 2017	Canceled Monthly tribal meeting
October 11, 2017	Tribal compliance and operations workgroup	Updated tribal billing guide MCO payments Opioid prescribing Adult preventive services	Slide deck
September 25, 2017	Monthly tribal meeting	Schedule changes for monthly meetings New HCA opioid prescribing policy Oral health connections pilot project Integrated managed care	Slide deck
September 13, 2017	Canceled Tribal compliance and operations workgroup		No slide deck
August 28, 2017	Monthly tribal meeting	Discussion with HCA Interim Director Lou McDermott Medicaid Transformation Demonstration: Update on Initiative 3 Tribal design funds	Slide deck
August 9, 2017	Tribal compliance and operations workgroup	Medicaid suspension for incarcerated clients Behavioral health managed care changes ProviderOne billing	Slide deck
July 24, 2017	Monthly tribal meeting	Medicaid transformation waiver: Delivery System Reform Incentive Payments (DSRIP) program Tribal protocol	Slide deck
July 12, 2017	Canceled Tribal compliance and operations workgroup		No slide deck
June 26, 2017	Monthly tribal meeting	Mental health fee-for-service SAMHSA block grant biennial plan	Slide deck
June 14, 2017	Tribal compliance and operations workgroup	CY 2017 payment snapshot	Slide deck
June 14, 2017	Tribes/MCOs meeting (quarterly)		Slide deck
May 22, 2017	Monthly tribal meeting	Medicaid transformation waiver tribal protocol Medicaid administrative billing Maternity support services/infant case management Fully integrated managed care	Slide deck
May 10, 2017	Tribal compliance and operations workgroup	Maternity support services ProviderOne Clients with commercial insurance	Slide deck
April 24, 2017	Monthly tribal meeting	Medicaid transformation waiver update AIHC request: Tribal centric behavioral health summit IMD rule change	Slide deck
April 12, 2017	Tribal compliance and operations workgroup	ProviderOne updates	Slide deck
March 27, 2017	Monthly tribal meeting	Open forum	No slide deck
March 8, 2017	Tribal compliance and operations workgroup	CMS guidance on services provided outside clinic facility ProviderOne updates	Slide deck
March 8, 2017	Tribes/MCOs meeting (quarterly)	Open forum	No slide deck
February 27, 2017	Monthly tribal meeting	Bree Collaborative/Opioid Use Disorder Treatment Committee Mental health fee-for-service updates Veterans Affairs resources on traumatic brain injury Medicaid transformation waiver updates	Slide deck
February 8, 2017	Canceled Tribal compliance and operations workgroup		No slide deck
January 23, 2017	Monthly tribal meeting	ATTC Network/NWATTC tribal feedback on training needs Mental health fee-for-service Medicaid transformation waiver updates Home health program	Slide deck
January 11, 2017	Tribal compliance and operations workgroup	Tribal oversight for program integrity and compliance ProviderOne updates and statistics	Slide deck

2016

Date	Meeting type	Key topics	Related materials
December 14, 2016	Tribal compliance and operations workgroup	ProviderOne updates Medicaid provider ownership and disclosure requirements Top 5 claims denials	Slide deck
December 12, 2016	Monthly tribal meeting	Mental health fee-for-service implementation Medicaid transformation demonstration (1115 waiver) Medicaid suspension and care coordination for institutionalized	Slide deck
December 5, 2016	Consultation	Medicaid transformation demonstration (1115 waiver)	No slide deck
November 28, 2016	Canceled Monthly tribal meeting		No slide deck
November 22, 2016	Tribal consultation	Medicaid dental legislative report	No slide deck
November 9, 2016	Canceled Tribal compliance and operations workgroup		No slide deck
November 8, 2016	Roundtable #3	Medicaid transformation demonstration (1115 waiver)	Slide deck
November 4, 2016	Roundtable #2	Medicaid transformation demonstration (1115 waiver)	Slide deck
October 26, 2016	Roundtable #1	Medicaid transformation demonstration (1115 waiver)	Slide deck
October 24, 2016	Canceled Monthly tribal meeting		No slide deck
October 12, 2016	Tribal compliance and operations workgroup	Managed care enrollment changes Maternity support services ProviderOne updates and statistics	Slide deck
October 11, 2016	Medicaid transformation demonstration waiver webinar	Medicaid transformation demonstration (1115 waiver)	Slide deck
September 26, 2016	Monthly tribal meeting	BHO-Tribal state convening workgroup AIHC biennial health summit workgroup updates Tribal issues grid Medicaid transformation demonstration (1115 waiver)	Slide deck Medicaid transformation waiver slide deck
September 14, 2016	Tribal compliance and operations workgroup	Nonemergency transportation NCCI: SUD and medical services ProviderOne updates and statistics	Slide deck
August 22, 2016	Monthly tribal meeting	DBHR Medical necessity Intergenerational trauma BHO ombuds training Workgroups BHO-Tribal Mental health carve-out planning	Slide deck
August 10, 2016	Tribal compliance and operations workgroup	SUD group therapy update Mental health peer counseling Hepatitis C treatment	Slide deck
July 25, 2016	Monthly tribal meeting	Medicaid state plan amendments Medicaid transformation waiver BHO-tribal	Slide deck
July 13, 2016	Tribal compliance and operations workgroup	Paper claims Apple Health incorrect claims denials Billing issues	Slide deck
June 27, 2016	Tribal monthly meeting and Roundtable	Follow-up from 1915(b) waiver consultation #2 Medicaid transformation waiver Roundtable: SAMHSA block grant	Slide deck
June 22, 2016	Tribal consultation	Medicaid 1915(b) waiver renewal	Slide deck
June 3, 2016	Tribal consultation	Medicaid 1915(b) waiver renewal	Slide deck
May 23, 2016	Monthly tribal meeting	Accountable Communities of Health 100% FMAP expansion Medicaid administrative claiming Partnership Access Line (PAL) SUD billing and provider resources Date review for AI/AN mental health Upcoming consultation for SAMHSA block grant application Roundtable: 1915(b) waiver renewal and related work	Slide deck Proposals and options
May 11, 2016	Billing workgroup	Tribal Affairs updates	Slide deck
April 25, 2016	Monthly tribal meeting	Foster care managed care program Data review process for AI/AN mental health Inclusion of residential SUD to IHS encounter rate 1915(b) waiver renewal and related work	Slide deck Tribal issues grid
March 28, 2016	Monthly tribal meeting	1915(b) waiver amendment BHO and MCO contracts and Indian addenda ITU issues grid	Slide deck BHO Indian addendum MCO Indian addendum
March 16, 2016	Billing workgroup	Tribal Affairs updates	Slide deck
February 22, 2016	Monthly tribal meeting and Roundtable	Requests for tribal representatives: Healthier WA AIM Advisory Group Governor's Behavioral Health Integration Task Force Healthier Washington and Medicaid Transformation waiver Medicaid roundtable: Apple Health for foster children - managed care MCO and BHO contracts and Indian Addenda Behavioral Health	Slide deck
February 10, 2016	Billing workgroup	Tribal Affairs updates	Slide deck
January 13, 2016	Billing workgroup	Tribal Affairs updates	Slide deck