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Dependent verification

What is dependent verification?

Dependent verification helps make sure the PEBB Program covers only people who qualify.

If you are enrolling dependents in PEBB health plan coverage, in most cases, you will be required to provide proof of your dependents' eligibility before they can be enrolled under your coverage. 

A few exceptions apply to the dependent verification process: 

  • Extended dependent children are reviewed through a separate process.
  • Previous dependent verification data verified by the School Employees Benefits Board (SEBB) Program may be used when a subscriber moves from SEBB Program coverage to PEBB Program coverage and is requesting to enroll an eligible dependent who has been previously verified under the SEBB Program.

We will not enroll a dependent if we cannot verify their eligibility. We reserve the right to review eligibility at any time.

Who needs to provide verification documents?

Employees

When you enroll a dependent to your PEBB health plan coverage, you must provide valid dependent verification documents as proof their eligibility within the PEBB Program's enrollment timelines. 

Retirees

If you are not enrolled in Medicare Part A and Part B and you want to enroll dependents to your PEBB health plan coverage, you must provide valid dependent verification documents as proof of their eligibility within the PEBB Program's enrollment timelines. 

If you are enrolled in Medicare Part A and Part B, dependent verification documents are only required if you are enrolling a partner established through a state-registered domestic partnership or a legal union.

PEBB Continuation Coverage subscribers

Dependent verification documents are only required if you are enrolling a partner established through a state-registered domestic partnership or a legal union. 

What are valid dependent verification documents?

Birth certificates, adoption decrees, tax returns, and parenting plans are among the types of documents you can use to prove eligibility. All documents must be submitted in English. Documents written in a foreign language must include a translated copy prepared by a professional translator and certified with a notary public seal.

Provide a copy of (choose one):

  • The most recent year’s federal tax return filed jointly that lists the spouse (black out financial information)
  • The most recent year's federal tax return for you and your spouse if filed separately (black out financial information)
  • A marriage certificate and evidence the marriage is still valid, such as a utility bill or bank statement within the past six months showing both your and your spouse's name (black out financial information)
    Note: If you encounter delays in getting the marriage certificate within the time allowed, contact your payroll or benefits office (employees) or the PEBB Program (retirees/continuation coverage) before your enrollment period ends.
  • Petition for dissolution/invalidity of marriage
  • Legal separation notice
  • Defense Enrollment Eligibility Reporting System (DEERS) registration
  • Valid J-1 or J-2 visa issued by the U.S. Government

Include the PEBB Declaration of Tax Status form to indicate whether they qualify as a dependent for tax purposes under IRC Section 125, as modified by IRC Section 105(b).

Provide a copy of (choose one):

  • A certificate/card of state-registered domestic partnership or legal union and evidence the partnership is still valid such as, a utility bill or a bank statement within the past six months showing both your and your  partner's name. (black out financial information)
  • Petition for invalidity (annulment) of a state-registered domestic partnership or legal union
  • Petition for dissolution of a state-registered domestic partnership or legal union
  • Legal separation notice of a state-registered domestic partnership or legal union
  • Valid J-1 or J-2 visa issued by the U.S. Government

If enrolling a partner of a legal union, proof of Washington state residency for both the subscriber and the partner is required in addition to dependent verification documents described above. Additional dependent verification documents will be required within one year of the partner’s enrollment for them to remain enrolled. More information can be found in PEBB Program Administrative Policy 33-1.

If you are enrolling the child of a state-registered domestic partner, an extended dependent child, or other nonqualified tax dependent, submit the PEBB Declaration of Tax Status form to indicate whether the child qualifies as a dependent for tax purposes under IRC Section 152, as modified by IRC Section 105(b).

If you are enrolling an extended dependent, submit the PEBB Extended Dependent Certification form in addition to the PEBB Declaration of Tax Status form.

Provide a copy of (choose one):

  • The most recent year’s federal tax return that includes the child(ren) as a dependent (black out financial information)
    Note: You can submit one copy of your tax return if it includes all family members that require verification.
  • Birth certificate (or hospital certificate with the child’s footprints on it) showing the name of the parent who is the subscriber, the subscriber’s spouse, or the subscriber’s state-registered domestic partner
    Note: If the dependent is the subscriber’s stepchild, the subscriber must also verify the spouse or state-registered domestic partner in order to enroll the child, even if not enrolling the spouse or state-registered domestic partner in PEBB insurance coverage.
  • Certificate or decree of adoption showing the name of the parent who is the subscriber, the subscriber's spouse, or the subscriber's state-registered domestic partner
  • Court-ordered parenting plan
  • National Medical Support Notice
  • Defense Enrollment Eligibility Reporting System (DEERS) registration
  • Valid J-2 visa issued by U.S. Government

 How do I submit verification documents? 

You can submit documentation in one of the following ways: 

Employees

  • Provide documentation directly to your payroll or benefits office. 

Retirees and PEBB Continuation Coverage subscribers

  • Provide documentation to the PEBB Program.