2019 PEBB open enrollment has begun. You have until November 30, 2018 to make changes to your coverage.

Rules and policies

The PEBB Program follows the rules in Washington Administrative Code (WAC). Our administrative policies describe how we implement a law or rule affecting participation in PEBB Program benefits.

Stay up-to-date with PEBB Program rule making and policy activity

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PEBB Program law

You can find the PEBB Program's existing law in chapter 41.05 of the Revised Code of Washington (RCW).

PEBB Program rules

The PEBB Program follows the rules in Washington Administrative Code (WAC) chapters:

Below are links to the detailed rules for circumstances most common to employees, retirees and dependents:

To find a specific WAC section look under chapters 182-08, 182-12, or 182-16.

PEBB Program policies

The PEBB Program's administrative policies describe how we implement a law or rule affecting participation in PEBB Program benefits. The statements made in these documents reflect our interpretations of the eligibility and enrollment rules.

Employee eligibility and enrollment

Number Title Effective Date
11-1 Providing notifications to employees and employers 1/1/2018
11-3

Correcting employing agency enrollment errors

1/1/2018
15-1 Determining eligibility for seasonal employees and maintenance of employer contribution through the off-season 1/1/2018
17-1 Determining faculty eligibility for summer/short class sessions 1/1/2018
17-2 Determining faculty eligibility after a layoff 1/1/2018
17-3 Determining faculty eligibility for off-quarter/semester or for decreases in workload 1/1/2018
19-1 Termination due to loss of eligibility 1/1/2018
19-1A Addendum - Termination due to loss of eligibility: Employee 1/1/2018
19-1B Addendum - Termination due to loss of eligibility: Self-pay subscriber 1/1/2018

Retiree eligibility and enrollment

Number Title Effective Date
21-1 Exemption from the retiree deferral form requirement 1/1/2018
26-1 Administering PEBB insurance in coordination with Medicare Part D 1/1/2018

Dependent eligibility and enrollment

Number Title Effective Date
31-1 Verifying dependent eligibility before enrollment 1/1/2018
31-2 Use of premium surcharge help sheet and spousal plan calculator tools 1/1/2018
33-1 Verifying legal union's residency status 1/1/2018
36-1 Certifying eligibility for a dependent child with a disability who is age 26 or older 1/1/2018
37-1 Certifying eligibility for an extended dependent child 1/1/2018

Special open enrollment

Number Title Effective Date
45-2 Special Open Enrollment (SOE) 1/1/2018
45-2A Addendum - Special open enrollment (SOE) matrix: Summary of permitted election changes 1/1/2018

Continuation Coverage

Number

Title Effective Date

56-1

Continuation Coverage and retiree insurance coverage reinstatement for subscribers with mental impairment or physical incapacitation

1/1/2018

56-2 Continuation Coverage and retiree insurance coverage election period tolling for applicants with mental impairment or physical incapacitation 1/1/2018

Appeals

Number

Title Effective Date
60-1 Required appeals related documents when the PEBB Program is hearing an appeal

1/1/2018

Administrative - Permanent

Number Title Effective Date
90-1 Allowable mid-year employer group terminations 1/1/2018
90-2 What authority do employer groups or charter schools need before contracting with the Health Care Authority (HCA) for participation in Public Employees Benefits Board (PEBB) for insurance coverage? 1/1/2018
90-3 Determining if an employer group or charter school requesting eligibility standards different from Public Employees Benefits Board (PEBB) Program rules shall be approved 1/1/2018
91-1 Requesting a reasonable alternative for completing wellness incentive program requirements or avoiding the tobacco use premium surcharge 1/1/2018
91-2 Tobacco as it relates to religious or ceremonial 1/1/2018
91-3 Washington Wellness worksite designation program incentive requirements 1/1/2018

Proposed policies

This public meeting notice is published in the Washington State Register. Below are proposed policies effective January 1, 2019.

The notice that was previously distributed and filed with the Washington State Register (WSR) regarding the public meeting for the Public Employees Benefits Board (PEBB) Program administrative policies contained an error that must be corrected.

The notice incorrectly stated that the meeting would be held on Tuesday, November 19, 2018 at 1 p.m. in the Pear Conference Room 107. The public meeting will in fact be held on Monday, November 19, 2018 at 1 p.m. in the Pear Conference Room 107.

Number

Title Policy effective date

11-1

Providing a notice to an employee and an employer

1/1/2019

11-3

Correcting employing agency and contracted vendor enrollment errors 1/1/2019
15-1 Determining eligibility for a seasonal employee and maintenance of employer contribution through the off-season 1/1/2019
17-2 Determining faculty eligibility after a layoff 1/1/2019
17-3 Determining faculty eligibility for off-quarter/semester or for decreases in workload 1/1/2019
19-1 Termination due to loss of eligibility 1/1/2019
19-1A Addendum: Termination due to loss of eligibility - employee 1/1/2019
19-1B Addendum: Termination due to loss of eligibility - self-pay 1/1/2019
21-1 Exemption from the retiree deferral form requirement 1/1/2019
26-1 Administering PEBB insurance in coordination with Medicare Part D 1/1/2019
31-1 Verifying dependent eligibility before enrollment 1/1/2019
31-2 Use of premium surcharge help sheet and spousal plan calculator tools 1/1/2019
33-1 Verifying Legal Union's residency status 1/1/2019
36-1 Certifying eligibility for a dependent child with a disability who is age 26 or older 1/1/2019
37-1 Certifying eligibility for an extended dependent child 1/1/2019
45-2 Special Open Enrollment (SOE) 1/1/2019
45-2A Addendum: Special Open Enrollment matrix 1/1/2019
56-1 Continuation coverage and retiree insurance coverage reinstatement for subscribers with mental or physical impairment or incapacitation 1/1/2019
56-2 Election period tolling for applicants with mental or physical impairment or incapacitation 1/1/2019
60-1 Required appeals related documents when the PEBB Program conducts a brief adjudicative proceeding 1/1/2019
91-1 Requesting a reasonable alternative for completing wellness incentive program requirements or avoiding the tobacco use premium surcharge 1/1/2019
91-3 Washington Wellness worksite designation program incentive requirements 1/1/2019

Rescinded or superseded policies

The policies listed below are rescinded. If you have any questions, please contact the PEBB Policy and Rules team at the address at the bottom of this page.

Number Title Policy Effective Date
11-1

Providing notifications to employees and employers

6/1/2010
11-3

Correcting employing agency enrollment errors

1/1/2017
1/1/2016
1/1/2015
1/1/2014

15-1 Determining eligibility for seasonal employees and maintenance of employer contribution through the off-season

1/1/2017
1/1/2016
1/1/2015
1/1/2011

17-1 Determining faculty eligibility for summer/short class sessions

1/1/2017
1/1/2010

17-2 Determining faculty eligibility after a layoff

1/1/2017
1/1/2014
1/1/2010

17-3 Determining faculty eligibility for off-quarter/semester or for decreases in workload

1/1/2017
1/1/2014

19-1 Termination due to loss of eligibility

1/1/2017
1/1/2016
1/1/2015
1/1/2014
1/1/2013
1/1/2012

19-1A Addendum - Termination due to loss of eligibility: Employee

1/1/2017
1/1/2016
1/1/2015
1/1/2014
1/1/2013
1/1/2012

19-1B Addendum - Termination due to loss of eligibility: Self-pay subscriber

1/1/2017
1/1/2016
1/1/2015
1/1/2014
1/1/2013
1/1/2012

21-1 Exemption from retiree deferral form

1/1/2017
1/1/2016
1/1/2015
1/1/2014
1/1/2013

26-1 Administering PEBB insurance in coordination with Medicare Part D

1/1/2017
1/1/2015
1/1/2013
1/1/2012

31-1 Verifying dependent eligibility before enrollment

1/1/2017
1/1/2016
1/1/2015
1/1/2014
1/1/2013

31-2

Use of premium surcharge help sheet and spousal plan questionnaire and calculator tools

1/1/2016
1/1/2015
4/26/2014

33-1 Verifying Legal Union's Residency Status 4/26/2014
36-1 Certifying eligibility for a dependent child with a disability who is age 26 or older

1/12/2018
1/1/2015
1/1/2014
1/1/2012

37-1 Certifying eligibility for an extended dependent child

1/1/2016
1/1/2014
1/1/2013
12/12/2011

45-2 Special Open Enrollment (SOE)

1/1/2017
1/1/2016
1/1/2015
4/26/2014
1/1/2014
1/1/2013
1/1/2012

45-2A Addendum - Special open enrollment (SOE) matrix: Summary of permitted election changes

1/1/2017
1/1/2016
1/1/2015
4/26/2014
1/1/2014
1/1/2013
1/1/2012

90-1 Allowable mid-year employer group terminations

1/1/2017
1/1/2014

91-1 Requesting a reasonable alternative for completing wellness incentive program requirements or avoiding the tobacco use premium surcharge

1/1/2017
1/1/2016
1/1/2015
7/1/2014
4/26/2014

91-2 Tobacco as it relates to religious or ceremonial use 4/26/2014

Contact

Mail:

Washington State Health Care Authority
PEBB Policy and Rules
PO Box 42684
Olympia, WA 98504-2684